Minutes 9/5/22
1
MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON MONDAY 9 MAY 2022 AT THWAITES VILLAGE HALL,
THE GREEN COMMENCING AT 07.30PM
PRESENT: Cllr D Savage (Chair) Cllr I Lockwood, Cllr A Nugent, Cllr B Wright, and Cllr
Carrington
9 members of the public
1/22 Election of Chair:
Cllr Savage Proposed by Cllr Nugent, Seconded Cllr Carrington. Duly elected
Election of Vice Chair
Cllr Lockwood Proposed by Cllr Nugent, Seconded by Cllr Carrington. Duly elected
2/22 Acceptance Office
The Chair and Vice Chair signed the acceptance of office
3/22 Apologies for Absence
Cllr A Calsy (family) Cllr P Murray (prior commitment), Cllr M Kitchingman (ill), and Cty
Cllr K Hitchen accepted and approved by the council
4/22 Minutes of Annual General Meeting 9 May 2021
The minutes of the 9 May 2021 AGM were accepted and signed.
Proposed by Cllr Wright, Seconded by Cllr Lockwood
5/22 APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIES
To appoint members of the Council to serve on the following outside bodies:
• South Copeland Partnership Cllrs Savage and Lockwood
• South Copeland Community Partnership (GDF) Cllr Carrington, Deputy, Cllr
Lockwood
• Ghyll Scaur Quarry Liaison Cllrs Savage and Lockwood
• CGP Cllrs Kitchingman, Nugent, Murray and Carrington
• Ghyl Scaur Quarry Fund Cllrs Savage, Lockwood, Calsy and Wright
• Thwaites Village Hall Cllr Kitchingman
• Thwaites School Cllr Nugent
• 3 tier Meetings On rotation
• Southern Boundary Partnership Cllrs Savage, Wright, Lockwood and
Nugent
6/22 It was resolved that the Parish Council meets the conditions under section 8(2) of the
Localism Act 2011 and The Parish Councils (General Power of Competence)
(Prescribed Conditions) Order 2012 and therefore may act under the General Power
of Competence.
Proposed by Cllr Lockwood, Seconded by Cllr Wright
There being no other business the Annual General Meeting closed at 1937hours
The normal Parish Council meeting followed on
Minutes 9/5/22
2
7/22 Apologies: from Cllr A Calsy (family) Cllr P Murray (prior commitment), Cllr M
Kitchingman (ill), and Cty Cllr K Hitchen accepted and approved by the council
A letter of resignation had been received from Cllr Gamble and was accepted.
8/22 Exclusion of Press and Public
Agenda item 11.7 Human Resources
9/22 DECLARATIONS OF INTEREST
Agenda item 9.2 Planning application 4/22/2159 – Cllr Savage
10/22 Minutes of Meeting held on 4 April 2022
The minutes of 4 April 2022 were approved and were signed by the Chair
Proposed by Cllr Carrington, Seconded by Cllr Nugent
11/22 Police Liaison Report
A report had been previously circulated and noted.
12/22 PROGRESS REPORTS
12/22.1 Speed Indicators
CC Highways have now included the erection of the speed indicators in their work
schedule but no start date as yet.
12/22.2 Middle Cut
It was reported that local farmers were seeking permission to place gates at each end
of the path to deter vehicle use. The footpath has been repaired by a local farmer.
Clerk to contact access officer for permissions
13/22 PUBLIC PARTICIPATION
Residents present expressed concerns regarding the lack of a footpath from properties
at Rising Hill to The Green. Pedestrians were forced to walk on the road and were
concerned as to the speed and volume of traffic.
Cllr Savage responded that this had been identified in the Community Plan and
discussed with CCC Highways. The Installation of the speed indicators may help with
traffic speeds.
It was suggested that the number of pedestrian journeys be measured to provide
evidence of usage.
14/22 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
None
15/22 APPLICATIONS FOR DEVELOPMENT:
15/22.1 To examine applications for development and submit observations to
the Planning Authority
None
15/22.2 To ratify the observations submitted by the Clerk under devolved
powers since the last meeting.
4/22/2159 Thwaites Village Hall, The Green
Permission for an advertising sign
Supported
15/22.3 To note the decisions of the statutory planning authority with regards to
recent applications
None
16/22 FINANCIAL RECORDS
16/22.1 The following payments were approved:
Zurich Municipal Insurance renewal £730.71
CALC Subscription renewal £206.07
V Falconer Internal Audit £ 70.00
The following invoice paid under Financial Standing Orders
Boards Direct Purchase of 2 notice boards £2112.00
16/22.2 To note the receipt of payments
Precept £12000.00
16/22.3 To receive and note the bank reconciliation statements dated 31 March
2022
Verified by Internal Auditor
Minutes 9/5/22
3
16/22.4 To consider the Budget Comparison Report as at 30 April 2022 and
determine action need to address deviations from the budget.
None
16/22.5 To Receive the report from the Internal Auditor and act on actions
raised
The Internal Auditor reminded cheque signatories that cheque stubs required
initialling
16/22.6 To approve the Accounting Statement and submission
It was resolved that the council fulfilled all requirements to submit a Certificate
of Exemption
Proposed Cllr Nugent, Seconded Cllr Carrington
17/22 PARISH MATTERS
17/22.1 Community Plan
a) Woodland Management
Deferred to the next meeting
b) Footpath – Rising Hill to The Green
The Road Safety Group to raise the issue of lack of a safe footpath for residents
with the CCC Highways. A meeting to be arranged. It was suggested that a survey
of footfall be undertaken.
c) Website
Cllr Savage to take over the Facebook admin and receive instruction on updating
the website.
17/22.2 Parish Projects
a) Bus Shelters
Cllr Lockwood reported that the cost of completing the works was approx. £500.
The Hill needs finishing. Acknowledgment of work by contractor.
b) Notice Boards
Clerk reported that these were in production
c) Telephone Box repairs
The Clerk reported that an insurance claim had been submitted and that the
insurance value of the box had been increased.
d) Additional Grass Cutting
Declined
17/22.3 Policies, Procedures and Consultations
a) South Copeland Community Partnership - GDF
Cllr Carrington gave feedback from the last meeting which was centred on
communication strategy and monitoring. There was to be a teams meeting with a
Canadian Team who were further on in the process.
b) Copeland Local Plan
Cllr Savage had raised the lack of response with the District Councillor and the
newly elected Cumberland representative.
17/22.4 Sub Group Reports
a) Environment Group
Thwaites Village Hall leaving field by tennis court un cut
17/22.5 Councillor Vacancies
To be raised at Annual Parish Meeting – 2 vacancies
17/22.6 Annual Parish Meeting
Chairs report approved. Clerk to print off some copies
17/22.7 Human Resources
Moved to the end of the meeting
18/22 Reports from outside Bodies
None
19/22 CORRESPONDENCE
The following correspondence had been received that has not been previously
circulated:
Minutes 9/5/22
4
• An email had been received from a resident with regards to Broadband issues
20/22 COUNCILLOR MATTERS
• Cllr Nugent reported that the trees on top of the Lime Kiln would be removed
at the end of the season by a contractor. The seat at Annaside had been
painted.
• Cllr Nugent requested a monitoring sheet for the play park
• Cllr Savage asked the Clerk to send a letter of condolence to Cty Cllr Hitchen
• Cllr Savage reminded everyone about the Annual Parish Meeting on 17 May
2022
21/22 Human Resources
Approved to pay back pay for 2020/21
Approved new pay scales
Proposed Cllr Lockwood, Seconded Cllr Carrington
22/22 DATE OF NEXT MEETING 6 June 2022 The Hill Village Hall, at 7.30pm.
There being no other business the Meeting closed at 2100 hrs
Signed ................................. Date......................
