MILLOM WITHOUT
PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 7th DECEMBER 2020 BY TELEPHONE CONFERENCE CALL COMMENCING
AT 07.30PM
PRESENT: Cllr D Savage(Chair), Cllr I Lockwood, Cllr J
Gray, Cllr B Wright, Cllr P Murray, Cllr N Gamble, Cllr A Calsy, Cllr G
Napoletani and Cllr A Nugent.
Cty Cllr K Hitchen
Borough Cllr G McGrath
99/20 Apologies: , Cllr M Kitchingman
100/20 Exclusion of Press and Public
There were no items on the agenda
that would require the exclusion of the press and public.
101/20 DECLARATIONS
OF INTEREST
Cllr Wright declared an interest in
Agenda Item 9.1, Planning applications 2450 and 2462
Cllr Calsy declared an
interest in Agenda item 9.1, Planning application 2462
Cllr Napoletani declared
an interest in Agenda item 9.1 Planning application
2459
Cllr Gamble declared an
interest in Agenda item 11,3(d) Geological Disposal
Facility
102/20 Minutes of
the Meeting held on 2nd November 2020.
The minutes of the meeting
held on 2nd November 2020 were approved and will be signed by the
Chair at the next appropriate meeting.
Proposed by Cllr Lockwood,
seconded by Cllr Gray
103/20 Police
Liaison Report
Reports had been
previously circulated. No comments were
made.
104/20 PROGRESS REPORTS
104/20.1 Update Covid-19 local volunteer group
Cllr Murray
reported that things were running smoothly.
104/20.2 Mill Park
Cllr Savage
reported that an agreement had been reached with Cumbria Highways for the
installation of a “No Through Road” sign in 2021. With respect to car parking issues, a request
has been made to Residents to lead on this issue with support from the Parish
Council. As yet, residents have not responded to this request.
105/20 PUBLIC PART0ICIPATION
None present
106/20 COUNTY COUNCIL AND DISTRICT COUNCILLORS’
REPORTS
Cty Cllr Hitchen had
received a letter of complaint from a local resident and asked for some
background information on the issues raised.
Cllr Hitchen reported
that Cumbria CC had put forward their plan for a unitary authority to the
government.
Cllr Hitchen reported
that he had received a copy of the PC’s submission to the Copeland Local Plan
and congratulated the Council on its submission, which he had circulated it to
senior members of CCC for inclusion in their area plan.
Cty Cllr Hitchen was
thanked for his report and then left the meeting.
B. Cllr McGrath
stated Copeland’s submission for the unitary authority would be submitted by 9
December 2020. There was no date for a
decision but it was possible that the proposed structure of the new Unitary
Authority would be out for consultation in the Spring of 2021 But these were only assumptions at
this point in time.
107/20 APPLICATIONS FOR DEVELOPMENT:
107/20.1 To examine applications for
development and submit observations to the Planning Authority
4/20/2450 Widgeondale
Cottage, Lady Hall
Erect
Detached garage
The
Council resolved to support the application
4/20/2462 Newton Back
Barn, Lady Hall
Alterations
to supplement the existing residential Accommodation including additions to
windows, New external Patio/Deck
The
Council resolved to support this application
4/20/2459 Lime Tree
Cottage, The Hill
Discharge
of Planning Obligation attached to S106 Agreement (Local Occupancy Restriction)
Debate
took place on this application and 4 options were proposed and voted on
accordingly
Object to
the application – 1 vote – Cllr Gray
Modify and
place a time limit of 1 year on for locals to apply to purchase before allowing
restriction to be lifted – 2 votes – Cllrs Gamble & Nugent
Modify the
restriction to residents residing within the county of Cumbria – 2 votes –
Cllrs Wright and Calsy
Remove the
restriction completely – 2 votes Cllrs Lockwood and Murray.
The Chair
cast his vote as chair and voted for the removal of the restriction. The council’s resolution will be to support
the lifting of the S106 restriction on this property.
107/20.2 To ratify
the observations submitted by the Clerk under devolved powers since the last
meeting.
None
107/20.3 To note the decisions of the statutory
planning authority with regards to recent applications
None
108/20 FINANCIAL RECORDS
108/20.1 The following payments were approved:
L Cooper Clerks
salary & expenses £528.14
HMRC PAYE £110.80
Great North Air Ambulance S137 donation £100.00
North West Air Ambulance S137 donation £100.00
Proposed
by Cllr Lockwood and Seconded by Cllr Gray that the payments be approved.
108/20.2 To note the receipt of payments
None
108/20.3 To
receive and note the bank reconciliation statements dated 31 October 2020
Checked and approved by
Cllr Kitchingman
108/20.4 To
consider the Budget Comparison Report as at 30 November 2020 and determine
action need to address deviations from the budget.
None required.
108/20 PARISH MATTERS
108/20.1 Community Plan
a)
Play area planning update
Cllr Nugent reported that
the order had been submitted and it was expected that the installation would
take place February/March 2021 weather permitting.
A copy of the proposed
Licence agreement between Thwaites Village Hall and the Parish Council had been
previously circulated. It was resolved
to accept the Licence Agreement from 1 January 2021
Proposed by Cllr Lockwood,
seconded by Cllr Wright
b)
Traffic Management
Cllr Savage previously
circulated a list of projects to improve road safety. Councillors to consider and add any
additional issues to be discussed at the January 2021 meeting
108/20.2 Parish
Projects
a)
Bus Shelters
Cllr Gray reported that a new window frame
is to be constructed for The Green bus shelter at a cost of £350 and was
awaiting the prison to complete the project.
It was agreed that if work hadn’t progressed by February 2021 that Cllr
Gray would submit a contingency plan for the project. Cllr Gray confirmed that work would be
undertaken on The Hill bus shelter.
b)
Notice Boards
Cllr Gray reported that the notice board at
The Green would be refurbished/repaired and then moved into the Bust
Shelter. Cllr Gray to check that a new
“roof” had been fitted the notice board at The Hill.
(c)
Hill Brow, The
Hill
Cllr Gray to meet with the Clerk to discuss
works required and report back to the January meeting
(d) Mud
on Road
Cllr Gray to write to Cumbria Highways for
options available and report back at the January 2021 meeting.
108/20.3 Policies, Procedures and Consolations
a)
Emergency Plan Review
The Emergency Plan had
been completed and circulated. It was
resolved to approve the plan
Proposed by Cllr Lockwood,
Seconded by Cllr Gray
b)
Parish Council Working Groups
A report had been
circulated and will be discussed at the January 2021 meeting
c)
Copeland Local Plan Submission
Cllr Savage reported that
the plan had been submitted. The response
to be uploaded to the Website and the Facebook page
d)
Geological Disposal Facility – Parish Council approach
The Chair proposed that a
small working group be set up to peruse documents etc and feed back to the
council. It was agreed that the working
group would consist of Cllrs Savage, Lockwood. Gamble and
Wright.
Proposed by Cllr Nugent,
Seconded by Cllr Napoletani
A response had been
received from RWM on the questions brought up at the meeting with them held on
19 November 2020.
Concerns had been
expressed that there was no representative from South Copeland/Parish on the
GDF Working Group. Representations to be
put to them and a recommendation that Borough Cllr G McGrath be
a member to represent the views of the community. Cllr Savage will write to RWM to express the
Parish Council issues.
Proposed by Cllr Lockwood,
Seconded by Cllr Napoletani
.
109/20 Reports from outside Bodies
a)
Millom Stronger Town
Cllr Savage reported an
article to be in the next Around the Combe magazine identifying the key areas
of the bid. A grant of £0.5m had been
received and this was being used to form the running track at Millom School,
work on Millom Park, and creating a heritage trail for Norman Nicholson
project.
b)
3 Tier Meeting
Nothing to report
110/20 CORRESPONDENCE
The
clerk reported that all correspondence had been previously circulated.
111/20 COUNCILLOR MATTERS
·
Cllr Calsy requested that the development of a Heritage Trail be placed
on the next agenda
·
Cllr Calsy requested that the potential location of EV charge points
and Environmental Issues be placed on the next Agenda
·
Cllr Calsy requested that the Clerk write a letter to the owner of the
wall that has partially collapsed blocking a footpath in The Hill
·
Cllr Gamble reported that he had attended The Good Councillor Course
and found it useful. There were some learning points which are being followed
up with the Clerk.
·
Cllr Gamble requested that the council consider applying for the
Foundation Level Award for Councils.
This to be placed on the February 2021 Agenda
·
Cllr Nugent requested that the replacement of Parish seats report be
re-issued and to be placed on the February 2021 Agenda
·
Cllr Murray requested assurances that the bus shelter at The Hill would
also be refurbished.
·
Cllr Wright asked if the Clerk had a map of the parish showing
footpaths and their definitive numbers.
Cllr Gamble stated that this information is available on Cumbria CC’s
website.
·
Cllr Savage reported that a meeting had been arranged by the South
Copeland Partnership with the RWM working group to discuss the GDF proposals
and invited councillors to attend. The
meeting is on 10 December 2020 at 7pm
·
Cllr Savage asked the Clerk to prepare a list of meeting dates and
deadlines for the Ghyll Scaur Quarry and CGP Trust Funds for the January
meeting.
·
Cllr Savage asked that future meetings to be held via Microsoft Teams
and requested that the Clerk set one up for the January 2021 meeting.
112/20 DATE OF NEXT MEETING 4 January 2021 via video conference
call at 7.30pm.
There being no other
business the meeting closed at 2106 hrs
Signed ................................. Date......................