Minutes 4/4/22

MILLOM WITHOUT PARISH COUNCIL

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON

MONDAY 4 APRIL 2022 AT THE HILL VILLAGE HALL,

COMMENCING AT 07.30PM

PRESENT: Cllr D Savage (Chair) Cllr I Lockwood, , Cllr A Nugent, Cllr P Murray, Cllr B

Wright, Cllr M Kitchingman, Cllr Carrington and Cllr N Gamble

147/21 Apologies: from Cllr A Calsy (family and Cty Cllr K Hitchen accepted and approved

by the council

148/21 Exclusion of Press and Public

There were no items on the agenda that would require the exclusion of the press and

public.

149/21 DECLARATIONS OF INTEREST

None

150/21 Minutes of Meeting held on 7 March 2022

The minutes of 7 March 2022 were approved with the following amendments:

138/21.2 Middle Cut - after cycleway add “as it is a public footpath”

142/21.2c Notice Boards – after replacing add “and agreed to purchase new ones”

142/21.5 Councillor vacancies – after adverts add “encourage councillors to discuss

with interested parties”

145/21 Councillor matters – 1

item – after Fix my street add “marginal response

from residents”

The amended minutes were signed by the Chair

Proposed by Cllr Wright, Seconded by Cllr Gamble

151/21 Police Liaison Report

A report had been previously circulated and noted.

152/21 PROGRESS REPORTS

152/21.1 Speed Indicators

CC Highways have now received the speed indicators and need to erect the posts .

with no dates yet provided for installation.

152/21.2 Middle Cut

It was reported that potholes have started appearing at the Pump House end.

Concerns expressed about quality of the job. It was noted that Middle Cut was being

used more extensively by vehicles and this was disappointing to note, given the work

to obtain funding and CCC support to repair this route.

Resolved: Investigate change of current designation as a foot path to a bridleway for

cyclists, horses and pedestrians.

Proposed by Cllr Lockwood, seconded by Cllr Nugent

153/21 PUBLIC PARTICIPATION

None

154/21 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS

None

155/21 APPLICATIONS FOR DEVELOPMENT:

155/21.1 To examine applications for development and submit observations to

the Planning Authority

None

155/21.2 To ratify the observations submitted by the Clerk under devolved

powers since the last meeting.

None

155/21.3 To note the decisions of the statutory planning authority with regards

to recent applications

4/22/2056 Brow Foot Farm, The Green

Minutes 4/4/22

Proposed concreting of yard141/21

156/21 FINANCIAL RECORDS

156/21.1 The following payments were approved:

None

156/21.2 To note the receipt of payments

None

156/21.3 To receive and note the bank reconciliation statements dated 28

February 2021

Verified by Cllr Kitchingman

156/21.4 To consider the Budget Comparison Report as at 31 March 2022 and

determine action need to address deviations from the budget.

The Clerk reported that Expenditure had been on target for 21/22 whilst receipts had

been £8k more than predicted primarily due to VAT reclaim of £6k and donations of

£2k more than expected

156/21.5 To approve the Risk Management/Risk Assessments

This had been previously circulated amongst the councillors. These were approved

subject to the following amendments:

Page 8, 4

item down remove “Planters”

Thwaites Play Area Risk Assessment - Remove reference to Covid restrictions

Proposed Cllr Carrington, Seconded Cllr Nugent

156/21.6 To approve the Asset Register for 2022

This had been previously circulated to councillors

Proposed Cllr Wright, Seconded Cllr Carrington

156/21/7 To approve the Annual Governance Statement

This had been previously circulated to councillors

Resolved that the Chair sign the Annual Governance Statement

Proposed Cllr Murray, Seconded by Cllr Gamble

157/21 PARISH MATTERS

157/21.1 Community Plan

a) Woodland Management

Cllr Murray awaiting a response from the contractor to undertake a bare tree

survey in the autumn

b) Play Park

Cllr Nugent reported that a cycle track would not be possible.

Cllr Savage to pursue with Thwaites Village Hall the cutting back of trees close to

the swings as identified as a potential risk

157/21.2 Parish Projects

a) Bus Shelters

Cllr Lockwood reported that the contractor expects works to take 2 days and

should be completed by May 2022. Notice boards to be ordered

b) Notice Boards

Agreed to order notice boards similar to those at Millom Town Council

157/21.3 Policies, Procedures and Consultations

a) South Copeland Community Partnership - GDF

Cllr Carrington gave feedback from the last meeting which was centred on

geology and the use of social media.

b) Copeland Local Plan

Cllr Savage had submitted a response. It was noted that answers had not been

received to previous submissions on issues raised and this would be raised with

the District Councillor.

157/21.4 Sub Group Reports

a) Environment Group

Investigating hydro scheme

Litter picking making progress. Request that prison be asked to litter pick lay bye

Sunflower competition advertised in Out and About

Minutes 4/4/22

Thwaites Village Hall considering creating a meadow on part of field.

157/21.5 Councillor Vacancies

There had been no response to the adverts – to re-advertise and raise at Annual

Parish Meeting

157/21/6 Annual Parish Meeting

Clerk to check availability of District Councillor for 26 April or 3 May 2022 and book

Thwaites Village Hall

158/21 Reports from outside Bodies

None

159/21 CORRESPONDENCE

The following correspondence had been received that has not been previously

circulated:

 The Clerk reported that notice had been received that the Parish Accounts

would be subject to a limited review by the external auditors

 CALC newsletter requesting articles

160/21 COUNCILLOR MATTERS

 Cllr Gamble enquired whether a footpath could be constructed on the

roadside verge from Rising Hill to The Village Hall and asked that it be placed

on the agenda for the next meeting

 Cllr Gamble requested that a price be obtained for the cutting of the grass by

the pub beer garden and around the standing stone

 Cllr Murray reported that she had written to the owner of the Lime Kiln

seeking permission to remove sycamore saplings from the kiln

 Cllr Murray reported that benches would be painted once the weather

improves

 Cllr Nugent sought an update on the phone box repairs. The Clerk

responded that an insurance claim would be submitted.

161`/21 DATE OF NEXT MEETING 9 May 2022 Thwaites Village Hall, The Green at

7.30pm.

There being no other business the Meeting closed at 2045 hrs

Signed ................................. Date......................