MILLOM WITHOUT PARISH COUNCIL

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON

MONDAY 4th JANUARY 2016 IN THWAITES VILLAGE HALL, THE GREEN COMMENCING AT 07.30PM

PRESENT: Cllr L Butcher (Chairman ) Cllr P Newman, Cllr W Huck, Cllr M Kitchingman, Cllr J Gray, Cllr A Nugent, Cllr B Wright and Cllr I Lockwood

58/15 APOLOGIES , Cllr D Savage, Cllr J Barker Cllr J Case,

59/15 DECLARATION OF INTEREST

Cllr Gray declared an interest in item 62/15.2 Common Land

60/15 MINUTES – the minutes of the parish council meeting held on 2nd November 2015 were approved and signed.

61/15 Police Liason Report

No report had been received

62/15 PROGRESS REPORTS

62/15.1 Emergency Planning

Cllr Newman reported that a meeting had been held on 9^th December at The Hill Village Hall and there had been a modest attendance. The next meeting to be held on 27 January 2016 at Thwaites Village Hall. It is envisaged that the document will be ready by end of March.

62/15.2 Common Land

Areas of Common Land had een identified within the villages. Approval was given for Cllrs Gray and Huck to spend up to £60 to check Land Registry records with regards to ownership.

A plan of the common land identified to e sent to the Clerk.

62/15.3 The Hill Village Hall light

The Clerk reported that it was awaiting the Electric Board to connect it up. The Clerk to chase up and remind that the speed light requires re-connecting at the same time.

It was questioned as to who actually owned the speed light, Clerk to investigate.

62/15.4 Land Lease Agreements

The Clerk reported that the new Land Lease Agreements had been hand delivered to the existing tenants with a request that they be signed and returned on or near to 1 January 2016.

Mr & Mrs Rogers’ was approved and signed. Mr & Mrs Rogers to be reminded about notifying the Council when they plan to remove the existing garage and the Council needs to approve the new garage prior to erection.

The Clerk to write to the other two leasees to advise them that notice could be served if new agreements not returned by end of February 2016

63/15 PUBLIC PARTICIPATION

No members of the public were present.

64/15 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS

No reports had been received.

The Clerk to send copies of minutes to Cllrs Scurrah and Hitchin and request relevant information to be forwarded to the clerk and invite them to the next meeting.

65/15 APPLICATIONS FOR DEVELOPMENT:

65/15.1 To examine applications for development and submit observations to the Planning Authority

None received

65/15.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.

None undertaken

65/15.3 To note the decisions of the statutory planning authority with regards to recent applications

None received

66/15 FINANCIAL RECORDS

66/15.1 The following payments were approved

• Copeland BC – Landscape Delivery services for 2015 £587.66

• Payment of Clerk’s Salary and Expenses £444.54

• Payment to HMRC £ 83.20

• SLCC membership (50% shared cost with Whicham PC £ 44.00

66/15.2 To note the receipt of payments

• Lindley – payment for Freedom of Information request £ 3.00

66/15.3 To receive and note the bank reconciliation statement as at 31 December 2015

The Clerk informed the meeting that the VAT claim had been submitted for the period of 2014/15

66/15.4 Budget Comparison Report as at 31 December 2015 was considered and it was determined that no action was required

66/15.5 Precept for 2016/17

It was determined that the precept for 2016/17 would be £6112. The increase to cover the cost of maintaining 3 lamps the Council are now responsible for.

66/15.6 Landscape Services for 2016

This item to be deferred to the February meeting.

67/15 QUARRY COMMUNITY FUND

The Chair reported that the Quarry had asked that the Parish Council administer the fund. Further details will be available for the next meeting.

68/15 Reports from Representatives on Outside Bodies

Duddon Estuary Partnership

Cllr Gray reported that he had attended this meeting and the Partnership may fold due to resignation of Officers.

He reported that he had attended a meeting with National Grid. 23 “pinch” points had been identified and National Grid were looking at the feasibility of a tunnel under the Estuary.

There is another meeting in January.

69/15 CORRESPONDENCE

• Notification had been received that Queen’s 90^th birthday would be celebrated on 21 April 2016

• Millom Without to be part of the beacon lighting and Mr & Mrs Falconer had agreed that the beacon could be located on their land above the old quarry at Waterblean Farm. Volunteers would be required to build the beacon.

70/15 COUINCILLOR MATTERS

• It was agreed to re-look at the Community Plan and this to be placed on the next Agenda

• There is a requirement for more Bank Signatories, the Clerk to bring the necessary forms to the next meeting

• The Phone Box requires some remedial works carried out on it.

71/15 DATE OF NEXT MEETING

Next meeting was confirmed as 1 February 2016, The Hill Village Hall

Meeting closed at 10pm

Signed ................................. Date......................