MILLOM WITHOUT PARISH COUNCIL

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON

MONDAY 4^th JUNE 2018 IN THE HILL VILLAGE HALL, COMMENCING AT 07.30PM

PRESENT: Cllr D Savage (Chair), Cllr J Gray, Cllr I Lockwood, Cllr W Huck, Cllr P Murray, Cllr B Wright, Cllr L Butcher, Cllr G Napoletani and Cllr A Nugent

Cty Cllr K Hitchen

2 members of public were present

37/18 APOLOGIES:, Cllr A Calsy, and PCSO Booth

38/18 Exclusion of Press and Public

There were no items on the agenda that would require the exclusion of the press and public.

39/18 DECLARATIONS OF INTEREST

Cllr Savage declared an interest in Agenda item 11.4a – National Parks

Cllr Gray declared an interest in Agenda Item 9.1 – Planning Application – Fell View

40/18 It was proposed by Cllr Savage and seconded by Cllr Lockwood that Agenda item 11.2a Traffic Management by brought forward to be discussed after Agenda item 8 County Councillor/District Council report. This was agreed.

41 /18 Minutes of Meeting held on 4^th June 2018.

The minutes of the meeting held on 4^th June 2018 had been previously distributed. Proposed by Cllr Gray, seconded by Cllr Savage as correct. Signed by the Chair

42/18 Police Liaison Report

A report had been received from PCSO Booth and previously circulated. This was accepted. Cllr Savage reported that there was still an outstanding action following the meeting with the Police and Crime Commissioner at arrange a meeting with PS McDonald and the South Copeland Partnership.

42/18 PROGRESS REPORTS

42/18.1 Fell View

Cllr Savage reported that the planned meeting with residents and the developer had been held on 14 June 2018 and queries had been raised with the developer.

43/18 PUBLIC PARTICIPATION

None present

44/18 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS

Cty Cllr Hitchen reported that the Broadgate signs had now been erected.

A request for consultation on the Fell View planning application had been received by County Highways and a response had been sent to Copeland BC requesting additional information of traffic movements including the number and type of vehicle using the site as insufficient information had been provided to enable Highways to make a judgement.

45/18 Traffic Management (Agenda item 11.2a)

Cllr Savage stated that it was intended to formally write to Kevin Cosgrove, county Highways regarding the length of time it had taken to install the signs at Broadgate. There were still outstanding issues that Mr Cosgrove had not resolved with the Parish Council.

Cty Cllr Hitchen suggested that another meeting was arranged with Mr Cosgrove and the Parish Council and that he was present at the meeting. It was agreed to put the outstanding issues in a letter to County Highways and Cllr Hitchen prior to the meeting with the Parish Council. Cty Cllr Hitchen would follow up these issues.

46/18 APPLICATIONS FOR DEVELOPMENT:

46/18.1 To examine applications for development and submit observations to the Planning Authority

4/18/2228 Change of use of land to domestic curtilage; retention of two caravans within the domestic curtilage (Buildings 1 and 2); Retention of improvements to existing tracks and parking areas; Retention of two timber outbuildings for use in connection with the applicants mobile catering business (buildings 3 and 4); Retention of two small timber deck areas and associated storage (buildings 5 & 6); retention of polytunnel for domestic use (building 7); Change of use of outbuilding to disabled welfare facilities (shower and toilet) for personal family use (building 8)

Fell View, The Hill

It was noted that there were a number of unknown elements on this application

Each part of the application was considered individually and discussed at length

1. Change of use of part of land to Domestic Curtilage

Proposed by Cllr Savage, seconded by Cllr Lockwood

It was RESOLVED NOT TO SUPPORT this part of the application

2. Retention of two caravans within the Domestic Curtilage (Buildings 1 and 2)

Proposed by Cllr Savage, Seconded by Cllr Murray

It was RESOLVED NOT TO SUPPORT this part of the application

3. Retention of improvements to existing tracks and parking areas

Proposed by Cllr Savage, seconded by Cllr Nugent

The Parish Council seeking additional information as to the exact locations of tracks that had been improved and parking areas locations.

No Determination could be made on the information provided

4. Retention of two timber outbuildings for use in connection with the applicants mobile catering business (Buildings 3 & 4)

Proposed by Cllr Savage and seconded by Cllr Gray

It was RESOLVED NOT TO SUPPORT this part of the application

5. Retention of two small timber deck areas and associated storage (Buildings 5 & 6)

The Parish Council are seeking further clarification on associated storage

No Determination could be made on the information provided

6. Retention of Polytunnel for domestic use (Building 7)

The Parish Council are seeking further clarification on this part of the application

No Determination could be made on the information provided

7. Change of use of outbuilding to disabled welfare facilities (shower and toilet) for personal family use (Building 8)

The Parish Council are seeking further clarification on this part of the application

No Determination could be made on the information provided

8. The Parish Council raised a number of concerns regarding utilities, services and access/egress to the site from the A5093

A letter to be sent by the Clerk to Copeland BC Planning Dept detailing all reasons for rejection and requests for additional information. The Parish Council also to formally request to be allowed to speak at any planning hearing.

46/18.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.

4/18/2239 Single Storey new build toilet block to rear of Main Hall

Brockwood Hall, Whicham

This application had been approved by the planning sub-group and there were no objections to the application

46/18.3 To note the decisions of the statutory planning authority with regards to recent applications

None received

47/18 FINANCIAL RECORDS

47/18.1 The following payments were approved:

D Savage reimbursement of printing costs £120.00

A Nugent reimbursement of Community Plan exps £112.32

The Clerk reported that as agreed in June Minutes 31/18.2 that accounts had now been set up at the Cumberland Building Society and the following transactions undertaken

The monies in the Natwest Reserve Account transferred to the Nat west Current account

New Accounts with Cumberland

Millom without Current Account £10000

Millom without Reserve Account £10000

Ghyll Scaur quarry Community Trust Fund £ 4786.02

The remaining monies in the Millom without Natwest account would be transferred once it was confirmed that all outstanding cheques had been cleared.

47/18.3 To receive and note the bank reconciliation statements 5 June 2018

This was checked and signed as correct by Cllr Wright

47/18.4 To consider the Budget Comparison Report as at 30 June 2018 and determine action need to address deviations from the budget.

No actions required

47/18.5 The Clerk reported that all paperwork had been submitted to External Auditors and all required information is displayed on the Parish Council website

47/18.6 s137 Donations

After discussion it was agreed to make the following donations under S137

Citizen’s Advice Bureau £100

Air Ambulance £100

Age Concern Millom £100

Proposed by Cllr Lockwood, seconded by Cllr Nugent

47/18.7 Bank Signatories

It was agreed that the following would be the new bank signatories for Millom without Parish Council:

Cllrs Savage, Wright, Butcher, Murray, Lockwood and Nugent

48/18 PARISH MATTERS

48/18.1 Community Plan

Cllr Nugent gave an update on Community Plan. There had been a number of people who filled in questionnaires at the Gala and there was a lot of input from children on what they would like to see in the area. An open evening had been held at the Punch bowl but only 4 people attended. The Chairman of the Governors at Thwaites School has joined the steering group. It is planned to do some door to door campaigning to encourage people to complete the forms.

It was important to encourage and remind everyone to complete the questionnaire.

It was noted that Cumbria County Council were also undertaking a sample questionnaire for their own Neighbourhood plan.

48/18.2 Traffic Management

See 45/18 above

48/18.3. Parish Projects

1. Telephone Box

The Clerk reported that the defib had been ordered from Heartbeat and was awaiting confirmation of delivery etc.

2. Tree Maintenance

The Clerk reported that work was still ongoing with the trees on Hill Brow.

3. Notice Boards

The Clerk had received a quotation from Joe Moyes for £350 to replace the noticeboard located at The Hill. It was proposed by Cllr Butcher and seconded by Cllr Murray that the work to be carried out. A cheque for £100 as deposit was authorised.

4. Bus Shelters

The Clerk reported that there had been no response to the enquiry and was asked to chase.

5. Website

Cllr Savage asked the Clerk to extend admin rights so that community information could be uploaded/updated more quickly

It was agreed to add an extra page for the Community Plan

48/18.4 Policies and Procedures and Consultations

1. National Parks

Cllr Savage stepped down as Chair for this item and the vice Chair Cllr Wright led the meeting

A letter had been received from the Parish Council Co-ordination Group regarding the recent announcement by Mr Gove, Minster for Rural Affairs and the Environment to review National Park boundaries and extensions. Friends of the Lake District are leading a community led campaign to extend the current boundary of the LDNP to include the Duddon estuary and the Cartmel peninsular. The PCCG are planning an open debate on the issue in September, where more information will be presented.

Each Councillor was asked for their views and it was agreed that there was a clear voice of support in principle for the expansion, but more detail and information was required. The Clerk to respond to the PCCG

2. Priorities and Organisation

The proposed Priorities and Organisation was put to the Council for approval. Cllr Napolateni is to lead on Parish Projects, supported by Cllr Butcher.

The proposal was accepted Proposed by Cllr Lockwood, seconded by Cllr Wright

3. Millom Swimming Pool

Cllr Nugent reported that she had attended the public meeting which had been well attended. The outcome was that demolition would be deferred until October. There was public demand for a new pool to be built but not on the school field site. Cllr Nugent will continue to represent the Parish Council on this matter.

49/18 Reports from outside Bodies

None

50/18 CORRESPONDENCE

The following correspondence had been received:

• None

51/18 COUNCILLOR MATTERS

• Cllr Murray reported that the chimney stack at Ivy Cottage had been removed and made safe.

• Cllr Huck reported that he had received a complaint from a resident that the road past the Pinnel Hole was being restricted because of overgrown trees. It was agreed that the Parish Council would await the results of the Community Plan before taking action on tree maintenance at the Pinnel Hole as an action plan was expected in January 2019. Cllr Butcher agreed to look at the current problem and report back to the September meeting with recommendations

• Cllr Huck asked what was the latest update regarding Broom Handle Cottage at Duddon Bridge. The Clerk responded that nothing more had been received from LDNP Planning since the notification that planning consent had been refused..

52/18 DATE OF NEXT MEETING :

3^rd September 2018 at The Hill Village Hall commencing at 7.30pm

There being no other business the Meeting closed at 9.40pm

Signed ................................. Date......................