Minutes 1/7/19

MILLOM WITHOUT PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON

MONDAY 3rd JUNE 2019 IN THE VILLAGE HALL, COMMENCING AT

07.30PM

PRESENT: Cllr B Wright, Cllr A Calsy, Cllr P Murray, Cllr A Nugent, and Cllr M Kitchingman

45/19 Election of Chair

In the absence of both the Chair and the Vice Chair, it was proposed by Cllr Murray

and seconded by Cllr Calsy and resolved that Cllr Wright be elected as Chair for the

meeting.

Cllr Wright took the chair for the meeting.

46/19 Apologies: Cllr D Savage, Cllr J Gray, Cllr I Lockwood, Cllr G Napoletani. County

Councillor K Hitchen and PCSO Booth

47/19 Exclusion of Press and Public

There were no items on the agenda that would require the exclusion of the press and

public.

48/19 DECLARATIONS OF INTEREST

There were no declarations of interest.

49/19 Minutes of the Meeting held on 3rd June 2019.

The minutes of the meeting held on 3rd June 2019 were not approved as not all

councillors had received them. The minutes to be presented at the next meeting for

approval.

50/19 Police Liaison Report

A report had been received and previously circulated. Concerns were expressed re

the increase of burglaries targeting elderly persons and councillors were to ask

residents to be aware. It was noted that there had been a number of road traffic

accidents..

51/19 PROGRESS REPORTS

51/19.1 Fly tipping, Hill Brow

It was agreed to continue to monitor the situation.

51/19.2 Hazel Lodge

The Clerk reported that the enforcement officer had attended the premises and that

the structure required planning permission. It was resolved to leave this now in the

hands of the Planning Department.

52/19 PUBLIC PARTICIPATION

None

53/19 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS

No reports had been received. The Clerk was instructed to write to both Borough

Councillors requesting that one be allocated to the Parish for continuity.

54/19 APPLICATIONS FOR DEVELOPMENT:

54/19.1 To examine applications for development and submit observations to

the Planning Authority

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Minutes 1/7/19

7/2019/4052 Variation of condition 2 (plans) on planning application 7/2018/4133

(Conversion of an existing barn into a family house with associated landscaping and

gardens) expose existing window openings which were previously below ground

level

Beck Bank Farm. Thwaites

The Council did not wish to make any comments on this change.

54/19.2 To ratify the observations submitted by the Clerk under devolved

powers since the last meeting.

None

54/19.3 To note the decisions of the statutory planning authority with regards

to recent applications

None

55/19 FINANCIAL RECORDS

55/19.1 The following payments were approved:

Copeland BC Election costs £ 80.00

L Cooper Clerk’s Salary for additional hours worked £ 78.78

HMRC PAYE £ 19.80

55/19.2 To note the receipt of payments

None received

55/19.3 To receive and note the bank reconciliation statements dated 31 May

2019

A bank reconciliation had been produced by the Clerk and was checked and verified

and signed as correct by Cllr Kitchingman

55/19.4 To consider the Budget Comparison Report as at 30 June 2019 and

determine action need to address deviations from the budget.

No actions required

55/19.5 Land Licence Agreements

It was agreed that a policy/protocol be put in place for the management of Land

Licence Agreements, The Clerk to draft one out, circulate and present at the next

meeting.

55/19.6 Confirmation of acceptance of Notice of Exemption

The Clerk reported that an Acceptance of Notice of Exemption has been received

and acknowledged by PKF LittleJohn, that the Parish Council was compliant with all

elements of audit.

56/19 PARISH MATTERS

56/19.1 Community Plan

Cllr Nugent reported that the child friendly places was progressing well and was

being led by the community who were investigating costs and suggested funding

streams.

Cllr Calsy had presented a Terms of Reference for the setting up of a subcommittee

for the management of the connecting communities element of the plan around cycle

and footpaths. It was agreed to revise the terms of reference and re–issue them.

Cllr Calsy reported that a bramble bash was being held on 11 July along footpaths

towards Arnaby.

The Clerk reported that a resident of The Hill had been cutting the verges on the

main road and had uncovered a previously unused footpath. The Clerk to seek

permission to pass on their contact details to Cllrs Murray and Calsy for further

investigation.

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Minutes 1/7/19

56/19.2 Traffic Management

A written report had been received from Cllr Savage that was to be another meeting

between the South Copeland Partnership and Cumbria County Council re Duddon

Bridge later in July.

56/19.3 Parish Projects

a) Bus Shelters

Cllr Gray had left a written report with the Clerk stating that ownership of the

land and the bus shelters was still being investigated.

b) Litter bins

The Clerk reported that she was still awaiting the outcome of the visit to the

site

c) Derelict Houses

Cllr Calsy reported that there was no further update

d) Mill Park

This was deferred to the next meeting

56/19.4 Policies and Procedures

The Clerk to send the review schedule to Cllrs Calsy and Gray.

56/19.5 Southern Boundary Partnership

Cllr Savage had presented a written report to the council in his absence.

The southern boundary proposal has been formally submitted to Natural England

the community events have commenced with the first being held on 25th June at

Thwaites Village Hall. This links to an action within our recently launched Community

Plan.

Over 60 residents attended the information event the format worked well and the

feedback was particularly supportive

56/19.6 Review of Polling Districts

It was resolved that the polling districts remained as is.

57/19 Reports from outside Bodies

None

58/19 CORRESPONDENCE

The clerk reported that the following correspondence had been received:

Creative Play brochure this was passed onto Cllr Nugent to give to the

child friendly spaces group for their information.

Cumberland Building Society re financial compensation scheme.

Cllr Wright asked that all councillors looked at the email that had been

circulated re the LDNP review of their local plan and submit comments to the

Clerk before the 8 July deadline. The Clerk was asked to re–circulate the

original email to all councillors.

59/19 COUNCILLOR MATTERS

Cllr Calsy stated that there was still concern from residents re the activities at

Gornall Ground Woods. The Clerk was instructed to contact the Enforcement

Officer for an update.

Cllr Wright gave his apologies for the September meeting.

60/19 DATE OF NEXT MEETING 2 September 2019 The Hill Village Hall, at 7.30pm.

There being no other business the Meeting closed at 8.45pm

Signed ................................. Date......................

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