MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 7th DECEMBER 2020 BY TELEPHONE CONFERENCE CALL COMMENCING AT 07.30PM
PRESENT: Cllr D Savage(Chair), Cllr I Lockwood, Cllr J Gray, Cllr B Wright, Cllr P Murray, Cllr N Gamble, Cllr A Calsy, Cllr G Napoletani and Cllr A Nugent.
Cty Cllr K Hitchen
Borough Cllr G McGrath
99/20 Apologies: , Cllr M Kitchingman
100/20 Exclusion of Press and Public
There were no items on the agenda that would require the exclusion of the press and public.
101/20 DECLARATIONS OF INTEREST
Cllr Wright declared an interest in Agenda Item 9.1, Planning applications 2450 and 2462
Cllr Calsy declared an interest in Agenda item 9.1, Planning application 2462
Cllr Napoletani declared an interest in Agenda item 9.1 Planning application 2459
Cllr Gamble declared an interest in Agenda item 11,3(d) Geological Disposal Facility
102/20 Minutes of the Meeting held on 2nd November 2020.
The minutes of the meeting held on 2nd November 2020 were approved and will be signed by the Chair at the next appropriate meeting.
Proposed by Cllr Lockwood, seconded by Cllr Gray
103/20 Police Liaison Report
Reports had been previously circulated. No comments were made.
104/20 PROGRESS REPORTS
104/20.1 Update Covid-19 local volunteer group
Cllr Murray reported that things were running smoothly.
104/20.2 Mill Park
Cllr Savage reported that an agreement had been reached with Cumbria Highways for the installation of a “No Through Road” sign in 2021. With respect to car parking issues, a request has been made to Residents to lead on this issue with support from the Parish Council. As yet, residents have not responded to this request.
105/20 PUBLIC PART0ICIPATION
106/20 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
Cty Cllr Hitchen had received a letter of complaint from a local resident and asked for some background information on the issues raised.
Cllr Hitchen reported that Cumbria CC had put forward their plan for a unitary authority to the government.
Cllr Hitchen reported that he had received a copy of the PC’s submission to the Copeland Local Plan and congratulated the Council on its submission, which he had circulated it to senior members of CCC for inclusion in their area plan.
Cty Cllr Hitchen was thanked for his report and then left the meeting.
B. Cllr McGrath stated Copeland’s submission for the unitary authority would be submitted by 9 December 2020. There was no date for a decision but it was possible that the proposed structure of the new Unitary Authority would be out for consultation in the Spring of 2021 But these were only assumptions at this point in time.
107/20 APPLICATIONS FOR DEVELOPMENT:
107/20.1 To examine applications for development and submit observations to the Planning Authority
4/20/2450 Widgeondale Cottage, Lady Hall
Erect Detached garage
The Council resolved to support the application
4/20/2462 Newton Back Barn, Lady Hall
Alterations to supplement the existing residential Accommodation including additions to windows, New external Patio/Deck
The Council resolved to support this application
4/20/2459 Lime Tree Cottage, The Hill
Discharge of Planning Obligation attached to S106 Agreement (Local Occupancy Restriction)
Debate took place on this application and 4 options were proposed and voted on accordingly
Object to the application – 1 vote – Cllr Gray
Modify and place a time limit of 1 year on for locals to apply to purchase before allowing restriction to be lifted – 2 votes – Cllrs Gamble & Nugent
Modify the restriction to residents residing within the county of Cumbria – 2 votes – Cllrs Wright and Calsy
Remove the restriction completely – 2 votes Cllrs Lockwood and Murray.
The Chair cast his vote as chair and voted for the removal of the restriction. The council’s resolution will be to support the lifting of the S106 restriction on this property.
107/20.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.
107/20.3 To note the decisions of the statutory planning authority with regards to recent applications
108/20 FINANCIAL RECORDS
108/20.1 The following payments were approved:
L Cooper Clerks salary & expenses £528.14
HMRC PAYE £110.80
Great North Air Ambulance S137 donation £100.00
North West Air Ambulance S137 donation £100.00
Proposed by Cllr Lockwood and Seconded by Cllr Gray that the payments be approved.
108/20.2 To note the receipt of payments
108/20.3 To receive and note the bank reconciliation statements dated 31 October 2020
Checked and approved by Cllr Kitchingman
108/20.4 To consider the Budget Comparison Report as at 30 November 2020 and determine action need to address deviations from the budget.
108/20 PARISH MATTERS
108/20.1 Community Plan
a) Play area planning update
Cllr Nugent reported that the order had been submitted and it was expected that the installation would take place February/March 2021 weather permitting.
A copy of the proposed Licence agreement between Thwaites Village Hall and the Parish Council had been previously circulated. It was resolved to accept the Licence Agreement from 1 January 2021
Proposed by Cllr Lockwood, seconded by Cllr Wright
b) Traffic Management
Cllr Savage previously circulated a list of projects to improve road safety. Councillors to consider and add any additional issues to be discussed at the January 2021 meeting
108/20.2 Parish Projects
a) Bus Shelters
Cllr Gray reported that a new window frame is to be constructed for The Green bus shelter at a cost of £350 and was awaiting the prison to complete the project. It was agreed that if work hadn’t progressed by February 2021 that Cllr Gray would submit a contingency plan for the project. Cllr Gray confirmed that work would be undertaken on The Hill bus shelter.
b) Notice Boards
Cllr Gray reported that the notice board at The Green would be refurbished/repaired and then moved into the Bust Shelter. Cllr Gray to check that a new “roof” had been fitted the notice board at The Hill.
(c) Hill Brow, The Hill
Cllr Gray to meet with the Clerk to discuss works required and report back to the January meeting
(d) Mud on Road
Cllr Gray to write to Cumbria Highways for options available and report back at the January 2021 meeting.
108/20.3 Policies, Procedures and Consolations
a) Emergency Plan Review
The Emergency Plan had been completed and circulated. It was resolved to approve the plan
Proposed by Cllr Lockwood, Seconded by Cllr Gray
b) Parish Council Working Groups
A report had been circulated and will be discussed at the January 2021 meeting
c) Copeland Local Plan Submission
Cllr Savage reported that the plan had been submitted. The response to be uploaded to the Website and the Facebook page
d) Geological Disposal Facility – Parish Council approach
The Chair proposed that a small working group be set up to peruse documents etc and feed back to the council. It was agreed that the working group would consist of Cllrs Savage, Lockwood. Gamble and Wright.
Proposed by Cllr Nugent, Seconded by Cllr Napoletani
A response had been received from RWM on the questions brought up at the meeting with them held on 19 November 2020.
Concerns had been expressed that there was no representative from South Copeland/Parish on the GDF Working Group. Representations to be put to them and a recommendation that Borough Cllr G McGrath be a member to represent the views of the community. Cllr Savage will write to RWM to express the Parish Council issues.
Proposed by Cllr Lockwood, Seconded by Cllr Napoletani
109/20 Reports from outside Bodies
a) Millom Stronger Town
Cllr Savage reported an article to be in the next Around the Combe magazine identifying the key areas of the bid. A grant of £0.5m had been received and this was being used to form the running track at Millom School, work on Millom Park, and creating a heritage trail for Norman Nicholson project.
b) 3 Tier Meeting
Nothing to report
The clerk reported that all correspondence had been previously circulated.
111/20 COUNCILLOR MATTERS
· Cllr Calsy requested that the development of a Heritage Trail be placed on the next agenda
· Cllr Calsy requested that the potential location of EV charge points and Environmental Issues be placed on the next Agenda
· Cllr Calsy requested that the Clerk write a letter to the owner of the wall that has partially collapsed blocking a footpath in The Hill
· Cllr Gamble reported that he had attended The Good Councillor Course and found it useful. There were some learning points which are being followed up with the Clerk.
· Cllr Gamble requested that the council consider applying for the Foundation Level Award for Councils. This to be placed on the February 2021 Agenda
· Cllr Nugent requested that the replacement of Parish seats report be re-issued and to be placed on the February 2021 Agenda
· Cllr Murray requested assurances that the bus shelter at The Hill would also be refurbished.
· Cllr Wright asked if the Clerk had a map of the parish showing footpaths and their definitive numbers. Cllr Gamble stated that this information is available on Cumbria CC’s website.
· Cllr Savage reported that a meeting had been arranged by the South Copeland Partnership with the RWM working group to discuss the GDF proposals and invited councillors to attend. The meeting is on 10 December 2020 at 7pm
· Cllr Savage asked the Clerk to prepare a list of meeting dates and deadlines for the Ghyll Scaur Quarry and CGP Trust Funds for the January meeting.
· Cllr Savage asked that future meetings to be held via Microsoft Teams and requested that the Clerk set one up for the January 2021 meeting.
112/20 DATE OF NEXT MEETING 4 January 2021 via video conference call at 7.30pm.
There being no other business the meeting closed at 2106 hrs
Signed ................................. Date......................