PRESENT: Cllr I Lockwood (Chair), Cllr J Gray, Cllr B Wright, Cllr M Kitchingman, Cllr P Murray, Cllr G Napoletani and Cllr A Nugent. Cllr D Savage joined the meeting at 8pm and took over the Chair

            Cty Cllr K Hitchen

            Borough Cllr G McGrath


84/20   Apologies: Cllr N Gamble, Cllr A Calsy


85/20 Exclusion of Press and Public

            There were no items on the agenda that would require the exclusion of the press and public.



            Cllr Lockwood declared an interested in Agenda item 9.1 Planning and it was agreed that Cllr Wright would take over as Chair for this item

            Cllr Gray declared an interest in Agenda item 11.2(iii) Hill Brow, The Hill


87/20   Minutes of the Meeting held on 5th October 2020.

            The minutes of the meeting held on 5th October 2020 were approved and will be signed by the Chair at the next appropriate meeting.

Proposed by Cllr Napoletani, seconded by Cllr Gray


88/20   Police Liaison Report

            PCSO Booth had responded that officers were not allowed to attend any Parish Council meetings.

            A Covid-19 report had been received and would be distributed.



            89/20.1 Update Covid-19 local volunteer group

            Cllr Murray reported that the volunteers were willing to continue supporting those residents that required help.

            89/20.2 Mill Park

            A leaflet had been printed explaining to residents the progress so far and these would be distributed over the next few days by Cllrs Murray and Nugent.

            89/20.3 Wreath Laying

            Cllr Nugent reported that the war memorial had now been tidied up and it was agreed that the wreath would be laid on Remembrance Sunday (8th November).  Only 2 persons to attend. Thwaites Village Hall would be laying their wreath on Sunday and Thwaites School planned to lay theirs on Monday 9th November.  Strict Covid-19 rules would be adhered to during the ceremony.

            89/20.4 Website

            Cllr Gamble had sent a report stating that the website was now up and running and he had asked the Disability group at Barrow in Furness to test it for accessibility.



            None present



Cty Cllr Hitchen reported the Cumbria Highways had agreed to erect a sign at Mill Park and would meet 50% of the cost of £825.  Local residents to be consulted as to which sign they wanted ie “cul-de-sac” or “No through Road”.

Unitary Council – a submission had to be made by 9th November and a business case presented in December to the government.

An agreement had been reached to improve the lay bye near the quarry as part of the road improvement works.

Cty Cllr Hitchen was thanked for his report and then left the meeting.

B. Cllr McGrath stated a proposal for local government reform was being formulated and that it worked on numbers ie approx. population split of 300k.  The proposal was for a North/south divide of the county rather than an East/West split.  When questioned it was estimated that there would be savings of between £20-30m

Consultation with parishes would not take place until after the Government had agreed on the principle.


Cllr Wright temporarily took over the Chair from Cllr Lockwood.



92/20.1            To examine applications for development and submit observations to the Planning Authority

4/20/2371  Applehead Farm, The Hill

Demolition of existing 3 bedroomed farmhouse, attached 2 bedroom cottage and outbuildings, construction of a replacement 4 bedroomed 2 storey house.

Disappointment was expressed that 2 dwellings were being demolished to make way for a new build.

The Council would support this application

The council expressed concern that there was a growing trend of retrospective planning applications and it was resolved to write to the Chief Planning Officer expressing these concerns.  Proposed by Cllr Savage, Seconded by Cllr Wright


4/20/2413  Damson Barn, Underhill

Erection of a detached double garage

The Council resolved to support this application


4/20/2414 Buckman Hall Farm buildings, Lady Hall Lane

Erect building over yard and midden

The Council resolved to support this application


92/20.2            To ratify the observations submitted by the Clerk under devolved powers since the last meeting.



92/20.3            To note the decisions of the statutory planning authority with regards to recent applications

4/20/2317 Herons Reach, The Green

Notification for prior approval to remove conservatory and erect sunroom extension to the rear.

Planning permission not required.


Cllr Savage took over the chair



93/20.1 The following payments were approved:

L Cooper                     reimburse web name renewal            £16.79

Royal British Legion    Poppy Wreath Annual                         £18.00

Proposed by Cllr Gray and Seconded by Cllr Murray that the payments be approved.


93/20.2 To note the receipt of payments



93/20.3 To receive and note the bank reconciliation statements dated 30 September 2020

Checked and approved by Cllr Kitchingman


93/20.4 To consider the Budget Comparison Report as at 31 October 2020 and determine action need to address deviations from the budget.

None required.


93/20.5 To approve the budget for 2021/22

The proposed budget for 2021/22 had been previously distributed by the Clerk.  It was resolved to approve the budget submitted.

Proposed By Cllr Lockwood and Seconded by Cllr Napoletani


93/20.6  To approve the Precept for the Financial Year 2021/22

It was resolved that the precept for the financial year 2021/22 would be £10920 a rise of £520 on the previous year.

Proposed by Cllr Lockwood, Seconded by Cllr Napoletani



            94/20.1 Community Plan

a)    Play area planning update

Cllr Nugent reported that after a meeting with Copeland Planning and Sport England, Sport England have written to CBC withdrawing their objection to the plan and we are now awaiting planning approval.  The Clerk to submit an order for the play area once confirmation of planning approval has been received.

b)    Litter Picking

No report

c)    Traffic Management

Cllr Savage reported that a meeting has been arranged for 11 November 2020 and will report back at the next meeting

94/20.2 Parish Projects

a)            Bus Shelters

Cllr Gray reported that a new window frame is to be constructed for The Green bus shelter at a cost of £310.  The upgrade will be completed within budget.  CBC has been contacted to confirm that they have no objections to the works being undertaken.  Cllr Gray to forward copies of all correspondence to the Clerk for reference.

b)            Notice Boards

Cllr Gray reported that the one at The Green is falling apart and will be repaired.  It was suggested that it be relocated in the bus shelter.

The owner of the land at The Hill had cut back the vegetation and a “roof” to be placed over the top of the board to try and prevent further ingress of water.

            (c)        Hill Brow, The Hill

The Clerk reported that the recommendation of the tree survey was to undertake coppicing of sycamores on the land.  Cllr Gray to discuss with Clerk additional works that are required.

            (d)       Standing Stone

                        The plinth was now in place ready for the stone to be attached.

94/20.3 Policies, Procedures and Consolations

a)    Copeland Borough Council Local Plan Review

Cllrs Savage and Wright to formulate a draft response.  Deadline for submission is 30 November 2020

b)    Emergency Plan Review

On-going, a report to be submitted at next meeting

c)    Parish Council Working Groups

On-going, a report to be submitted at next meeting

94/20.4 Human Resources

            The Chair reported that the Clerk’s review had been undertaken.

95/20   Reports from outside Bodies

a)    Millom Stronger Town

Cllr Savage reported that proposals were being considered and a decision to be made and put forward in the bid.  Although the proposals were for the Millom/Haverigg area, it would make this an enhanced service centre which would benefit the surrounding area.

b)    South Copeland Partnership


c)    3 Tier Meeting




The clerk reported that the following correspondence had been received:

Great North Air Ambulance.  A letter had been received seeking a donation.  It was resolved that a donation of £100 each be sent to the Great North Air Ambulance and the North West Air Ambulance Service in recognition of their services provided to this area and their diminished opportunities for fund raise during the current pandemic.


The Clerk reported that a letter had been received from a resident requesting support in their request to have “For Sale” boards removed from sites which are not linked to for sale properties.  The Clerk to send a letter to CBC Planning expressing concerns at the number of boards appearing.



·         Cllr Gray asked if mud on the road could be added to the next Agenda


98/20   DATE OF NEXT MEETING 7 December 2020 via telephone conference call at 7.30pm. 


There being no other business the meeting closed at 2100 hrs



Signed .................................             Date......................