MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE ANNUAL GENERAL PARISH COUNCIL MEETING HELD ON
MONDAY 15th MAY 2017 IN THWAITES VILLAGE HALL, COMMENCING AT 07.30PM
PRESENT: Clr D Savage (Chair), Cllr B Wright (Vice Chair) , Cllr L Butcher, Cllr P Newman Cllr W Huck, Cllr M Kitchingman, Cllr P Murray and Cllr A Nugent
Cty Councilor K Hitchen
Borough Councillor G Scurrah
3 members of public were present
1/17 APOLOGIES: Cllr J Gray, Cllr I Lockwood
2/17 ELECTION OF OFFICERS. Cllrs Savage and Wright stood down
Nomination for Chairman – Cllr D Savage. Proposed by Cllr Butcher, Seconded by
Nomination for Vice Chair – Cllr B Wright. Proposed by Cllr Butcher, Seconded by Cllr Newman. All councillors were in agreement.
3/17 Acceptance forms signed by both officers.
Cllr Savage took the Chair.
4/17 Minutes of Annual General Meeting 3rd May 2016
The Minutes of the Annual General Meeting held on 3rd May 2016 were approved and signed by the Chair
5/17 APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIES
To appoint members of the Council to serve on the following outside bodies:
Duddon Partnership - Cllr Wright
South Copeland Partnership - Cllrs Savage, Wright and Lockwood
Ghyll Scaur Quarry Liaison - Cllrs Butcher and Savage
CGP - Cllrs Butcher, Kitchingman, Nugent and Murray
Thwaites Village Hall - Cllr Kitchingman
Whicham School fund Cllr Butcher
6/17 Exclusion of Press and Public
There were no items on the agenda that would require the exclusion of the press and public.
7/16 DECLARATIONS OF INTEREST
Cllr Savage declared an interest in item.14/17.7
8/17 Minutes of Meeting held on 3rdh April 2017.
The minutes were approved and signed by the Chair
9/17 Police Liaison Report
A report had been received from PCSO Booth which had been previously circulated to Councillors. This report was accepted.
The Clerk reported that an email had been forwarded by CALC that day from THE Superintendent in charge of rural communities. The email stated that Police Officers would no longer be attending Parish and Town Council meetings except in exceptional circumstances. Concern was expressed by Councillors that this was a step away from community involvement. The Chair to respond with the Council’s concerns.
10/17 PROGRESS REPORTS
10/17.1 Fell View
Cllr Savage reported that he had sent a letter on behalf of the council to Planning Manager, urging him to begin enforcement action. The response from Planning was to decline taking this action at this point in time to keep control of the situation, however it is noted that that the owner and his agent have been informed that a planning application must be at the Planning Dept by the end of May and if this is not received then action by Copeland Borough Council would be reviewed.
10/17.2 Street Lighting
It was confirmed that the light No37 to be moved and relocated to the north of the bridge by the Pump House. Alternative solutions to light up the road to the railway station are still being investigated.
11/17 PUBLIC PARTICIPATION
Issues had already been discussed during the Annual Parish Meeting.
12/17 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
Cty Cllr Hitchen reported that it had not yet been decided who would run the council. The Cumbria County Council/Copeland local committee had changed and now consisted of 8 conservative and 4 labour members who were re-looking at issues throughout the Borough especially mid and south Copeland, which were seeking to get more Parish Council involvement. Cllr Hitchen thanked the Parish Council for allowing his involvement both with the Parish and the Parish Council Co-ordination Group which had been set up by Millom without Parish Council which was a catalyst for change.
Cllr Hitchen was asked regarding the future of the South Copeland Partnership. He explained the new job role of Eric Barker and that now any adminitration would have to done within the Partnership.
Borough Cllr Scurrah will follow up the issues raised regarding the non-collection of bins.
13/17 APPLICATIONS FOR DEVELOPMENT:
13/17.1 To examine applications for development and submit observations to the Planning Authority
13/17.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.
13/17.3 To note the decisions of the statutory planning authority with regards to recent applications
14/17 FINANCIAL RECORDS
14/17.1 The following payments were approved:
CALC Annual subscription £218.28
V Bradley Internal Audit fee £ 60.00
L Cooper Web domain names £ 28.76
14/17.2 To note the receipt of payments
Parish Precept £8400.00
Rogers – garage Licence fee £ 50.00
It was agreed to review the Garage Licence fee at the October Budget meeting
14/17.3 New Financial Regulations
It was RESOLVED to adopt the amended Financial Regulations
Proposed by Cllr Butcher Seconded by Cllr Nugent
14/17.4 Schedule of Assets
It was RESOLVED that the Schedule of Assets presented to the meeting were correct.
Proposed by Cllr Butcher, Seconded by Cllr Kitchingman
14/17.6 The accounts for the year ending 31.03.17 which had been audited by the approved internal auditor were submitted to the Council for approval as a true and correct record of the Council’s financial activity. The Clerk explained the variances to the Council.
It was RESOLVED and that the accounts are submitted to BDO Hayward (Audit Commission) for external audit.
14/17.7 Out and About funding
A request for funding had been received from the Out & About team it was agreed to donate £150 of S137 funds to the newsletter
Proposed by Cllr Nugent, seconded by Cllr Newman
15/17 PARISH MATTERS
15/17.1 Skills Review
The skills review had been completed and there were obvious gaps, IT being one of them. There were also gaps in representation of the whole Parish by the Councillors.
15/17.2 Co-option of Councillors
An advert is to be put into Out and About with the aim to encourage applications. The advert to include examples of the projects being planned by the Parish Council.
15/17.3 Telephone Box
Cllr Butcher reported that it required painting and a good clean out. He had looked at the door and has sought another opinion to ascertain what work is required.
Suggestions for its future use could include it being a Tourist Information site.
15/17.3 Seat maintenance
Cllr Butcher reported that one of the seats at The Knott required repair, the others were in a good condition.
15/17.4 Tree Maintenance
Cllr Butcher reported that he had planted an oak and a beech tree on the river bank at The Green to replace the dead Cherry Tree.
The Clerk reported that a report had been received on the inspection of the trees on Hill Brow. This is to be circulated to Councillors for a decision on how the proposed work would be carried out.
15/17.5 Identify Land for Development
Communication had been received from LDNP seeking help in identifying land for development to be included in LDNP strategy. It was noted that the coastal path had been diverted and that people using this will be encouraged to use the train from Green Road to Foxfield, this is a potential for tourism development at Green Road station. It was agreed that Cllr Savage would send a reply to the National Park.
16/17 Council Priorities and Supporting Organisation
This requires refreshing for 2017 and new objectives to be agreed at the June meeting
17/17 Reports from outside Bodies
A letter of resignation had been received from Cllr Newman due to increased work pressures. The Chair thanked Cllr Newman for all his hard work and support during his time as Councillor and that his input would be sadly missed.
19/17 COUNCILLOR MATTERS
Cllr Savage stated that 14 pieces of Common Land had been identified and that a shortlist was required to take into account the commitment/liability to the Councillor. Cllrs Huck, Butcher, Savage, Murray to bring a short list to the next meeting for agreement.
Cllr Murray asked for a copy of the Good Councillor booklet
20/17 DATE OF NEXT MEETING 5 June 2017 The Hill Village Hall at 7.30pm
There being no other business the Meeting closed at 9.40pm
Signed ................................. Date......................