MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 1st MARCH 2021 BY VIDEO CONFERENCE CALL
COMMENCING AT 07.30PM
PRESENT: Cllr D Savage (Chair), Cllr I Lockwood, Cllr J Gray, Cllr C Carrington, Cllr N Gamble, Cllr A Calsy, Cllr M Kitchingman and Cllr A Nugent.
Cty Cllr K Hitchen
Borough Councillor G McGrath
145/20 Apologies: Cllr P Murray
146/20 Exclusion of Press and Public
There were no items on the agenda that would require the exclusion of the press and public.
147/20 DECLARATIONS OF INTEREST
Cllr Wright declared an interest in a planning application
148/20 Minutes of the Meeting held on 1st February 2021
The minutes of the meeting held on 1st February 2021 were approved
Minutes will be signed by the Chair at the next appropriate meeting.
Proposed by Cllr Carrington, seconded by Cllr Nugent
149/20 Police Liaison Report
150/20The Chair proposed a motion to move the following agenda items be discussed at this point to allow Cty Cllr Hitchen to present:
Agenda item: 8 . County Councillor report Agenda item 11.1b Rod Safety – Speed controls Agenda item 11.1e Middle Cut
Proposed by Cllr Lockwood, Seconded By Cllr Wright and agreed nom con
151/20 County Councillor report
Cllr Hitchen reported that the signs for Mill Park and Aggies Lonin had been ordered and were expected by the end of March.
Ghyll Scaur Quarry S106 order – the new Highways Engineer was to receive an update on this and understands the Terms of Reference. He is awaiting an update as to the amount of money currently in the S106 order. Cllr Savage reminded Cllr Hitchen that an agreed spend in principle of £2.5k for speed monitors was included in that total. Cllr Savage to send the minutes of the last Ghyll Scaur Quarry Liaison meeting to Cllr Hitchen.
152/20 Cllr Hitchen reported that Cumbia CC has set up a Task and Finish group on locality working and provision made for Town/Parish Council involvement. Cllr Hitchen reminded the Council when considering their response to the consultation that TC/PCs were the 1st level of government and there needed to be a clear view of benefits from a Unitary Authority to them.
Cllr Calsy joined the meeting at 7.43pm
153/20 11.1b Road Safety
Cllr Savage had previously circulated a paper presenting the location of siting of poles and speed monitors which would be used in a campaign to identify speeds of motorists.
Proposed by Cllr Gamble and Seconded by Cllr Nugent that this paper be sent to Cty Cllr Hitchen for presentation to Cumbria Highways.
154/20 11.1e Middle Cut
A proposal was put forward that an application be made to the Environmental Fund for funding towards the creation of a pathway.
Proposed Cllr Lockwood, Seconded Cllr Gamble
Cty Cllr Hitchen left the meeting at 1953 hrs. The council returned to the planned agenda.
155/20 PROGRESS REPORTS
Cllr Calsy reported that volunteers were called upon as needed. The plaque thanking volunteers had been located on the pub beer garden wall at The Green
155/20.2 Mill Park
Signs to arrive end of March
Cllr Gray joined the meeting at 2000 hrs
156/20 PUBLIC PART0ICIPATION
157/20 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
Borough Councillor McGrath reinforced the importance of councillors responding to the Local Government reform consultation paper. He stated that the Copeland BC budget had not yet been set but was likely to be a 1.95% increase.
Brown bins were set to be collect
157/20 APPLICATIONS FOR DEVELOPMENT:
157/20.1 To examine applications for development and submit observations to the Planning Authority:
An application had been received re a Woodland Management Plan for Causeway Cottage, Lady Hall
This to be circulated for discussion
157/20.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.
157/20.3 To note the decisions of the statutory planning authority with regards to recent applications
Proposed by Cllr Gamble and Seconded by Cllr Lockwood that the payments be approved.
158/20.2 To note the receipt of payments
CGP Trust fund – donation towards production of Heritage trail leaflets £344.00
158/20.3 To receive and note the bank reconciliation statements dated 31 January 2021
The Clerk reported that this had been checked by the Internal auditor. The Chair requested that it be forwarded to Cllr Kitchingman for verification.
158/20.4 To consider the Budget Comparison Report as at 28 February 2021 and determine action need to address deviations from the budget.
The Clerk had previously circulated the budget with the projected payments to the financial year end.
159/20 PARISH MATTERS 159/20.1 Community Plan
a)Play area planning update
Cllr Savage expressed a motion of thanks to Cllrs Nugent, Murray, Gamble and the Clerk for their work on the completion of the play area. The project was not without its challenges, and the Play Park Team worked hard to ensure this centre piece of the Community Plan was delivered to the Community. Cllr Wright seconded the motion.
Cllr Nugent reported that the play area finally opened on 21 February 2021 after the relocation of the seesaw. All equipment had been thoroughly cleaned and sanitized prior to the opening. There had been good feedback from users with suggestions of benching/seating and a pathway from the gate to the play area. Cllr Nugent had written to Kompan thanking them for their input.
Cllr Calsy reported that a draft would be presented at the April meeting and was investigating potential to include the route within an Ordinance Survey App
c)Electric Vehicle Charge Points
Cllr Calsy reported that ChargemyStreet had put forward a proposal to Thwaites VH Committee and were awaiting their response.
She was awaiting a carbon footprint tool.
Litter was an increasing problem and it was agreed that a request for litter picking to take place which will be publicised on the Parish Council Facebook page.
160/20.2 Parish Projects
Cllr Gray reported that he was experiencing difficultly communicating with the prison. A revised specification had been sent out but no responses had yet been received. It was suggested that once lockdown had finished, that this could become a community project. Cllr Gray will also continue to encourage quotations for the work.
b)Hill Brow, The Hill
Cllr Gray reported that 2 quotations had been received so far and he was still pursuing others. He had been in contact with Open Reach re the tree limbs overreaching the telephone wire and they were unconcerned. Cllr Gray assured the council that the procedures and policies in place with regards to the management of the trees did not put the council at risk of a claim.
c)NALC Foundation Support Scheme
Cllr Gamble reported that he had put an asset list on the website and this was ongoing
d)Seats around the Parish
Cllr Kitchingman had reviewed the seats and reported that some required replacing as they were in a poor state of repair. Cllrs Kitchingman and Nugent to prepare an estimate of costs and priority for replacement.
e)Lights – Hodgson Terrace
Cllr Carrington requested historic data on street lighting and he would investigate a potential response in behalf of the Parish Council.
f)Environment sub committee
Cllr Calsy reported that they had met and a report would be submitted for the
160/20.3 Policies, Procedures and Consolations
a)Review of Policies
The Clerk had previously circulated the revised Standing Orders and Financial Standing Orders with a list of changes.
Proposed by Cllr Gray, Seconded by Cllr Gamble to approve the Standing Orders Proposed by Cllr Gray, Seconded by Cllr Lockwood to approve the amended Financial Standing Orders.
b)Geological Disposal Facility – Parish Council approach
Councillors to review the submissions and a response to be agreed at the April meeting. Cllr Savage said he would prepare a response for the April meeting and he would appreciate any comments to help with the submission. Cllrs can also put in their own personal response.
d)NALC consultation of Planning changes
Cllr Carrington to formulate a response and circulate for approval
The Chair asked all councillors to consider their stance on this. To be discussed at the April meeting
f)Annual Parish Meeting
It was agreed that the Annual Parish Meeting be held remotely on 6 May 2021
161/20 Reports from outside Bodies
a) Three Tier Meeting
Minutes of the meeting had been circulated
b)South Copeland Partnership
Jonathan Powell was looking for members of the community to be involved in a detailed study of cycling/walkways. It was agreed this is published and open up to local community for their support on this initiative.
The clerk reported that the following correspondence had been received other than that previously circulated:
∙An email had been received re proposed limited bus travel from Grizebeck to Millom/Haverigg. It was felt that the either a more flexible community route would benefit the community and Cllr Savage would reply with the Parish observations
163/20 COUNCILLOR MATTERS
164/20 DATE OF NEXT MEETING 12 April 2021 via video conference call at 7.30pm.
There being no other business the meeting closed at 2128 hrs