Minutes 1/2/2021



PRESENT: Cllr D Savage (Chair), Cllr I Lockwood, Cllr J Gray, Cllr P Murray, Cllr N Gamble, Cllr A Calsy, Cllr M Kitchingman and Cllr A Nugent.

Cty Cllr K Hitchen

Mr C Carrington

1 member of the public

127/20 Apologies: Borough Councillor G McGrath

128/20 Co-option of Councillor

An expression of interest had been received by Mr C Carrington to be co-opted onto the council. Proposed by Cllr Nugent and Seconded by Cllr Murray and resolved that Mr Carrington be duly co-opted.

The Chair welcomed Mr Carrington to the meeting

129/20 Exclusion of Press and Public

There were no items on the agenda that would require the exclusion of the press and public.



131/20 Minutes of the Meeting held on 4th January 2021

The minutes of the meeting held on 4th January 2021 were approved with the following amendments

122/20.2b “Notice boards not to be included on the next agenda.” Minutes will be signed by the Chair at the next appropriate meeting. Proposed by Cllr Lockwood, seconded by Cllr Nugent

132/20 Police Liaison Report

No reports had been received.


133/20.1 Update Covid-19 local volunteer group

Cllr Murray reported that she was supporting a small number of residents at the moment.

133/20.2 Mill Park

Cllr Savage requested that Cty Cllr Hitchen to raise the issue of providing the signage which has been promised


The member of public present did not wish to comment and wished to remain an observer of the meeting.


Cty Cllr Hitchen stated that he had nothing to report but requested a copy of the Community Plan, as he was looking for shovel ready environmental projects that could be allocated funding to. Cllr Savage requested nominated names to work with


Minutes 1/2/2021

on projects. Cllr Calsy was the lead on Environmental matters and would be forming a sub group to identify potential funding streams.

Cllr Nugent expressed the frustration on lack of progress on Middle Cut. She to send copies of emails to Cllr Hitchen to pursue.

The Clerk asked if the “Do not follow Satnav” signage for Aggie’s Lonnin could be pursued.

Cllr Hitchen reported that County council elections were expected to go ahead in May. The Unitary Authority consultation was expected to start in mid-February. Cllr Hitchen was thanked for his report and left the meeting.

Borough Councillors No report received.


136/20.1 To examine applications for development and submit observations to the Planning Authority:

4/21/2011 Underwood, The Hill

Change of use of former Underwood House Hotel to a single C3 Dwelling House, change of use of Bower Cottage to associated residential accommodation and change of use from Hotel Coach House to Office Accommodation in association with Slacks Ltd, Millom

The council resolved to support this application

4/21/2017 Buckman Hall Farm, Buckman Brow, Thwaites

Erect building (to store, service and maintain Farm Vehicles & machinery) and extension to covered yard.

The council resolved to support this application

7/2020/4096 at Airwave at Smallthwaite Estate, Duddon Bridge, Cumbria,

Removal of the existing 12m Airwave telecoms tower and replacement with a 27.5m telecoms with attached antennae and dishes. Addition of Foul Weather Enclosure and standby generator within an extended compound on new concrete base. Small area of hardstanding to be re-established at front of compound for vehicle turning area. Siting of separate VSAT dish link within a post and rail compound 50m to the south west of the main base station

The council resolved to support this application, but would prefer if the mast was disguised and in keeping with the surrounding environment

4/20/2371 Applehead Farm, The Hill

Demolition of existing three bedroomed Farmhouse, Attached two bedroomed cottage and outbuildings, construction of a replacement four bedroomed 2 storey house & installation of a new package sewage treatment plant

Amended application

The council resolved to support this application but requested that the footpath be made good to an appropriate standard

136/20.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.


136/20.3 To note the decisions of the statutory planning authority with regards to recent applications

/20/2413 Damson Barn, Underhill Erection of Detached double garage Granted

4/20/2414 Buckman Hall Farm Building Complex, Lady Hall Lane


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Erect building over yard and midden Granted

4/20/2450 Widgeondale Cottage, Lady Hall Erect detached garage


4/20/4262 Newton Back Barn, Lady Hall

Alterations to supplement the existing residential accommodation including additions to windows, new external patio/deck


Proposed by Cllr Lockwood and Seconded by Cllr Murray that the payments be approved.

139/20.2 To note the receipt of payments None

139/20.3 To receive and note the bank reconciliation statements dated 31 December 2020

The bank reconciliation had been checked and approved by Cllr Kitchingman

139/20.4 To consider the Budget Comparison Report as at 31 January 2021 and determine action need to address deviations from the budget.

The clerk reported that there was a requirement to transfer funds from the reserve account to meet the costs of the play area.

139/20.5 To approve the transfer of £5000 from the deposit reserve account into the current account.

Resolved Proposed by Cllr Wright seconded by Cllr Kitchingman

140/20 PARISH MATTERS 140/20.1 Community Plan

a)Play area planning update

Cllr Nugent reported that the play area construction had been completed on 29 January 2021, the quality of the equipment and installation was good. There was an issue on the location of the seesaw, which did meet minimum safety standards but an assessment of its location raises concerns as to its close proximity to the swings. A meeting had been held with representatives of Kompan and the approx. cost of removal and resiting is approximately £650.

After discussion it was resolved to approve the relocation of the seesaw on safety grounds. The cost would be included in the contingency fund from reserves.

b)Heritage Trail

Cllr Calsy reported that an application for funding of the leaflet had been submitted to CGP Trust Fund. Councillors were requested to submit views on the paper that had been distributed prior to the meeting. Cllr Carrington expressed an interest to be part of the sub group.


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Cllr Gamble raised concerns of promoting lay byes to be used as parking spots on the trail and such references need to be carefully considered

c)Electric Vehicle Charge Points

Cllr Calsy reported that she had attended a carbon footprint course and she would be sharing a web tool to help enlighten the community on how they could reduce their carbon footprint as individuals and as a community.

A survey had been undertaken by ChargemyStreet on Thwaites Village Hall as a possible location for EV points the results of which was awaited Environmental sub committee to consist of Cllrs Calsy, Gray, Gamble and Carrington. Terms of Reference to be submitted to the March meeting.

140/20.2 Parish Projects

a)Bus Shelters

Cllr Gray reported that he was experiencing difficultly communicating with the prison. A revised specification to be placed on the Website and Facebook page with a deadline of 21 February 2021 for quotations.

Cllr Gray confirmed that no planning permission was required and that a precedent was not being set with CBC. Cllr Gray was asked to ensure all appropriate paperwork relating to commitment made by CBC are sent to the Clerk for retention.

b)Notice Boards

No comments made

(c)Hill Brow, The Hill

The Clerk reported that a Mr Butcher had looked at the trees at Hill Brow and the Pinnel Hole and some remedial works were required in line with the report. Quotations and timelines to be obtained once a specification had been drawn up.

(d)NALC Foundation Support Scheme

Cllr Gamble had previously circulated a paper prior to the meeting. After discussion a proposal was made by Cllr Savage that the Council aim to achieve the Foundation level.

Proposed by Cllr Murray, Seconded by Cllr Lockwood Vote 8 for, 1 against the proposal.

(e)Seats around the Parish

Cllr Kitchingman to review the audit undertaken in 2020 and identify which seats required replacing.

It was noted that Thwaites Village Hall would be providing a picnic bench for the play area.


The Clerk reported that she was investigating the cost and role of this post and would report back


140/20.3 Policies, Procedures and Consolations

a)Review of Policies

Cllr Gray reported that policies were under review and would be presented at future meetings for approval

b)Geological Disposal Facility – Parish Council approach

c)Review of Policies

Cllrs Gray and Calsy to meet and present at the February 21 meeting


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141/20 Reports from outside Bodies

a)Millom Stronger Town

Cllr Savage reported that the bid had now been submitted and it would be the end of March before a decision was anticipated from HM Gov.

b)Three Tier Meeting

Cllr Calsy had attended the meeting and submitted a report prior to the meeting.


The clerk reported that the following correspondence had been received other than that previously circulated:

Letter of thanks from North West Air Ambulance for the donation

Brochure on road safety signs .


Cllr Gray thanked a resident for providing pictures of the accumulated rubbish on the Hall Bank lay bye

Cllr Gamble reported that a licence was in place that allowed extracts of OS maps to be used.

Cllr Murray asked if there had been any progress on the ivy reported and the blocked footpath. The Clerk responded that these had been reported to CCC and as yet no response had been received.

Cllr Lockwood expressed concerns regarding the letter received from the enforcement officer. Cllr Savage said he will ask the Enforcement Officer to hold direct discussions with the Planning Sub Committee to help broaden understanding of what is possible within existing Planning Legislation.

144/20 DATE OF NEXT MEETING 1 March 2021 via video conference call at 7.30pm.

There being no other business the meeting closed at 2138 hrs