Minutes 7/10/19



PRESENT: Cllr D Savage (Chair), Cllr B Wright, Cllr G Napoletani, Cllr A Calsy, Cllr A Nugent, and Cllr M Kitchingman. Cllr J Gray joined the meeting at 8.30pm County Councillor K Hitchen

PCSO Booth

77/19 Apologies: Cllr P Murray, Cllr I Lockwood and Borough Cllr G McGrath

78/19 Exclusion of Press and Public

There were no items on the agenda that would require the exclusion of the press and public.

79/19 DECLARATIONS OF INTEREST There were no declarations of interest.

80/19 Minutes of the Meeting held on 7th October 2019.

The minutes of the meeting held on 7th October 2019 were approved and signed by the Chair

Proposed by Cllr Calsy and Seconded by Cllr Napoletani

81/19 Police Liaison Report

PCSO Booth reported that a general report covering Millom area would be issued each month. {CSO’s no longer will routinely attend Parish Council Meetings. The Police website gives details of crimes, but it is approximately 1 month behind with the figure. There is a drive for the police to attend events to engage with the public. There is an element of underreporting in the area and the public must be encouraged to report in incidents or suspicious activities. An article to be placed in the next Out and About to encourage reporting.

Cllr Savage stated that there were concerns around the planned increase in numbers at Haverigg prison and how they impact on local resources ie police attending incidents, Ambulance service and other health services and asked what the police will be doing to Ensure Police Community Services is maintained, if demands from the Prison increase

The Clerk to write to Inspector Smiley and PS McDonald expressing concerns. PCSO Booth was thanked for his update and left the meeting.





Cty Cllr Hitchen reported that there had been a meeting between the Chief Executive and the Prison Governor and there would be no impact on services.

Cllr Savage questioned who had or if an assessment had been undertaken looking at the wider impact on community services, especially health related services, tand how relocation will be managed.


Minutes 7/10/19

Cllrs Savage, Nugent and Wright are to attend a meeting with the Prison Governor to ascertain the facts.


85/19.1 To examine applications for development and submit observations to the Planning Authority


85/19.2 To ratify the observations submitted by the Clerk under devolved powers since the last meeting.


85/19.3 To note the decisions of the statutory planning authority with regards to recent applications


86/19 It was resolved to bring forward agenda item 11.1 Community Plan to enable Cty Cllr Hitchen to comment.

88/19 Traffic Management

Cllr Wright expressed concerns regarding the subsidence of the road at Duddon Bridge.

Cllr Savage stated that Highways had promised that the trees would have been cut back at Duddon Bridge to improve sight lines by August and these works had still not been undertaken Cllr Hitchen would raise this issue at a meeting he was attending w/c 7 October.

Road Issues The Green and The Hill

The Clerk had reported on the HiMs system that ivy growing in the support walls at the traffic lights was beginning to loosen the wall and there was a risk of fallen masonry.

The Chair thanked Cllr Hitchen for his input and Cllr Hitchen then left the meeting.

90/19.3 To receive and note the bank reconciliation statements dated 30 September 2019

A bank reconciliation had been produced by the Clerk and was checked and verified and signed as correct by Cllr Kitchingman


Minutes 7/10/19

90/19.4 To consider the Budget Comparison Report as at 31 August 2019 and determine action need to address deviations from the budget.

No actions required

90/19.5 To consider and approve the draft budget for 2020/21

It was resolved that a meeting would take place with the leads on the Community Plan to allocate a budget to each action.

After discussion it was proposed by Cllr Calsy and seconded by Cllr Napoletani that the planters be removed at The Green and sold via sealed bids. These to be replaced by trees. The planters to be advertised in Out and About.

Cumbria Highways to be consulted with regards to sight lines.

91/19 PARISH MATTERS 91/19.1 Community Plan

a)Two proposals have been submitted to Lancaster University, Heritage Trail footpaths and Sustainable Communities. Now awaiting the outcome.

b)Community Plan Action Plan. The Chair stated that he was still awaiting

Councillor’s feedback with regards to the action plan

c)Parish Website Support to Community Plan

The Clerk reported that any administrative rights would have to be for the whole website and could not be isolated to the Community Plan page. A suggestion was that a Facebook page be set up and linked to the website but this was dismissed. All information to be sent to the Clerk to be uploaded onto the website and this approach will be reviewed in the next 3 months.

Cllr Gray entered the meeting

91/19.2 Traffic Management

See item 88/19

91/19.3 Parish Projects

a)Bus Shelters

Cllr Gray reported that Copeland BC were responsible for the bus shelters but did not have a budget to maintain only for emergency repairs. There were 2 options a) ownership to be transferred to Parish Council or b) ownership be retained by CBC but the Parish Council undertake some remedial works at a cost of approx. £2000.

It was proposed by Cllr Gray and Seconded by Cllr Wright that ownership remain with CBC and this was resolved by a vote of 4 for and 3 against.

An article to be put in Out and About as to what the Parish Council propose to do with the bus shelters. It was suggested that the bus shelter at Hawkshead be visited for ideas.

b)Litter bins

The Clerk reported that CBC were still waiting the sourcing and costing for new litter bins.

c)Derelict Houses

Cllr Calsy reported that there was no further update

d)Benches and Notice Boards

Cllrs Kitchingman and Gray to undertake an asset review of the benches and report back

The Clerk reported that the noticeboard at The Green required remedial works. It was suggested that a new notice board could be installed in the bus shelter.

e)Standing Stones


Minutes 7/10/19

Cllrs Gray and Calsy to view the two options (a stone or a seat) on 9 October 2019. Cllr Savage reported that money had been granted by Ghyll Scaur Quarry Fund for a Standing Stone subject to conditions.

f)Defibrillator Review

The Clerk reported that there were no issues.

g)Parish Councillor Service

This to be recognised by the planting of trees.

h)Cllr Gray suggested that as there was a change in the law with regards to septic tanks that an article be placed in Out and About and information

provided for residents.

91/19.4 Policies and Procedures

a)New Financial Standing Orders

The Clerk had previously circulated the new Financial Standing Orders to Councillors. To be deferred to the November meeting.

b)Review of Policies

Cllr Calsy and Gray stated that this was still under review.

91/19.5 Human Resources

A date to be arranged for the Clerk’s annual appraisal and pay review.


91/19.6 Southern Boundary Partnership

Cllr Savage reported that the review had been completed and presented to Mr Glover who was now looking at the recommendations and also reviewing the processes required and how to make National Parks accessible to all. This review also included a recommendation to streamline the designation process.

92/19 Reports from outside Bodies None


The clerk reported that the following correspondence had been received:

A letter from ACT re Neighbourliness

A letter from Thrive Renewables re proposed extension to planning permission for the Haverigg Wind Turbines.


Cllr Kitchingman enquired about the payments re the garage land leases

Cllr Napoletani asked if anyone had attended the consultation meeting of Millom Town Council.

The Clerk asked if a key could be obtained for Thwaites Village Hall..

95/19 DATE OF NEXT MEETING 4 November 2019 The Hill Village Hall, at 7.30pm.

There being no other business the Meeting closed at 21.20pm