MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 1st JUNE 2020 BY TELEPHONE CONFERENCE CALL
COMMENCING AT 07.30PM
PRESENT: Cllr D Savage (Chair) Cllr I Lockwood, Cllr G Napoletani, Cllr J Gray, Cllr B
Wright, Cllr A Nugent, Cllr N Gamble, Cllr P Murray and Cllr A Calsy. Cllr M
Kitchingman joined the meeting 2013hrs
23/20 Apologies: None
24/20 Exclusion of Press and Public
There were no items on the agenda that would require the exclusion of the press and
25/20 DECLARATIONS OF INTEREST
Cllr Savage declared an interest in Agenda item 11,1(a) Play area – progress and
feedback from Thwaites Village Hall
26/20 Minutes of the Meeting held on
a) 4th May 2020.
The minutes of the meeting held on 4th May 2020 were approved and will be signed
by the Chair at the next appropriate meeting. Proposed by Cllr Lockwood, seconded
by Cllr Wright
b) 18th May 2020
The minutes of the meeting held on 18th May 2020 were approved and will be signed
by the Chair at the next appropriate meeting. Proposed by Cllr Gray, Seconded by
27/20 Police Liaison Report
Reports had been previously distributed.
28/20 PROGRESS REPORTS
28/20.1 To update and approve any support required for the Covid–19 local
Cllr Calsy reported that the number of volunteers remained constant,
Cllr Savage reported that there may be funding available to support volunteers and
recipients. Cty Cllr Hitchen reported that there are funds available for those persons
identified who had a genuine need through the Copeland Hub.
29/20 PUBLIC PARTICIPATION
30/20 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
Cty Cllr Hitchen thanked the Council for the updated and revised Community Plan
which he would take to the Highways meeting on 5 June 2020 and get names
attached to the projects identified within the plan. Cllr Hitchen was thanked for his
Cty Cllr Hitchen then left the meeting
Borough Cllr McGrath was asked if there was an update on the footway lighting
issue. He stated that the emphasis of Copeland BC was in assisting the vulnerable
residents. There had been a 40% increase in demand on recycling.
£14.6m of business grants had been distributed plus £5.4m of expanded rate relief.
There was now a discretionary grant for small businesses that did not qualify under
The Copeland Centre at Whitehaven is to be re–configured with work commencing
mid–June prior to being let to other companies/agencies.
Cllr Savage asked that Cllr McGrath pursue the issue of footway lighting when
circumstances allowed, but Cllr Savage remained concerned that if the any changes
are actively progressed by CBC, this will have a significant impact on the Parish
Council financial position..
31/20 APPLICATIONS FOR DEVELOPMENT:
31/20.1 To examine applications for development and submit observations to
the Planning Authority
31/20.2 To ratify the observations submitted by the Clerk under devolved
powers since the last meeting.
31/20.3 To note the decisions of the statutory planning authority with regards
to recent applications
32/20 FINANCIAL RECORDS
32/20.1 The following payments were approved:
L Cooper Clerks salary & expenses £ 515.46
HMRC PAYE £ 107.60
L Cooper Purchase of a filing cabinet £ 90.25
Proposed by Cllr Gray and Seconded by Cllr Lockwood that the payments be
32/20.2 To note the receipt of payments
33/20.3 To receive and note the bank reconciliation statements dated 30 April
This had been verified by Cllr Kitchingman and signed off as correct
34/20.4 To consider the Budget Comparison Report as at 31 May 2020 and
determine action need to address deviations from the budget.
No actions required
35/20 PARISH MATTERS
35/20.1 Community Plan
a) Cllr Nugent reported a virtual meeting had been held with Thwaites Village Hall
committee representatives and they were in agreement with the location of the
proposed play area on the field. They required that the play area complemented
the existing village hall landscape with a clear preference for wood built
installations. Site visits will be arranged to look at other play areas when it was
appropriate. Funding sources would now be identified.
b) The reviewed Community Plan was presented to the meeting for approval. A
change of councillor required for item D9 to Cllr Gray.
Proposed by Cllr Lockwood, Seconded by Cllr Napoletani
c) The revised document to by placed on the website and linked to the Facebook
page. It was agreed that a fortnightly topic would be placed on Facebook page
for residents to be updated on and to offer any feedback.
35/20.2 Parish Projects
a) Facebook Page
Cllr Gamble gave an update on the Facebook page.
b) Middle Cut
The Clerk reported that photographs of the abandoned vehicles had been
sent to Copeland BC for their actions.
Some concerns have been expressed that a mobile home is being used as
residential property. Planning permission had been granted for a bungalow
on this site.
Cllr Kitchingman joined the meeting
c) Gornal Ground Woods
Cllr Calsy reported that there had been no further activity. This had been
brought to the attention of the planning enforcement officer, who would
investigate when current restrictions have been eased or lifted.
Cllr McGrath asked that details be sent to him via email that he could present
to a planning meeting to be held on 3 June 2020. Cllrs Wright and Calsy to
provide the information.
A review of the website will be undertaken by Cllrs Savage, Nugent and
Gamble with the Clerk.
35/20.3 Policies, Procedures and Consolations
a) Review of Policies
This to be undertaken at the next meeting
36/20 Reports from outside Bodies
The clerk reported that the following correspondence had been received:
37/20 COUNCILLOR MATTERS
Cllr Gray reported that Mr Huck and his family wished to thank the villagers
for the turnout and respect shown to his daughter’s funeral cortege.
Cllr Calsy stated that another incident on the A595 had created problems of
people trying to get through Lady Hall and requested that the Traffic
Management Group look at signage for a single–track road
The Clerk requested of all councillors that if they order anything for the
council that they ensure that a VAT invoice is obtained addressed to Millom
without Parish Council to enable VAT to be reclaimed.
The Clerk reported that she had now received the filing cabinet.
38/20 DATE OF NEXT MEETING 6 July 2020 via telephone conference call at 7.30pm.
There being no other business the meeting closed at 2028 hrs
Signed ................................. Date......................