MILLOM WITHOUT PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 3rd JUNE 2019 IN THE VILLAGE HALL, COMMENCING AT
PRESENT: Cllr B Wright, Cllr A Calsy, Cllr P Murray, Cllr A Nugent, and Cllr M Kitchingman
45/19 Election of Chair
In the absence of both the Chair and the Vice Chair, it was proposed by Cllr Murray
and seconded by Cllr Calsy and resolved that Cllr Wright be elected as Chair for the
Cllr Wright took the chair for the meeting.
46/19 Apologies: Cllr D Savage, Cllr J Gray, Cllr I Lockwood, Cllr G Napoletani. County
Councillor K Hitchen and PCSO Booth
47/19 Exclusion of Press and Public
There were no items on the agenda that would require the exclusion of the press and
48/19 DECLARATIONS OF INTEREST
There were no declarations of interest.
49/19 Minutes of the Meeting held on 3rd June 2019.
The minutes of the meeting held on 3rd June 2019 were not approved as not all
councillors had received them. The minutes to be presented at the next meeting for
50/19 Police Liaison Report
A report had been received and previously circulated. Concerns were expressed re
the increase of burglaries targeting elderly persons and councillors were to ask
residents to be aware. It was noted that there had been a number of road traffic
51/19 PROGRESS REPORTS
51/19.1 Fly tipping, Hill Brow
It was agreed to continue to monitor the situation.
51/19.2 Hazel Lodge
The Clerk reported that the enforcement officer had attended the premises and that
the structure required planning permission. It was resolved to leave this now in the
hands of the Planning Department.
52/19 PUBLIC PARTICIPATION
53/19 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
No reports had been received. The Clerk was instructed to write to both Borough
Councillors requesting that one be allocated to the Parish for continuity.
54/19 APPLICATIONS FOR DEVELOPMENT:
54/19.1 To examine applications for development and submit observations to
the Planning Authority
7/2019/4052 Variation of condition 2 (plans) on planning application 7/2018/4133
(Conversion of an existing barn into a family house with associated landscaping and
gardens) – expose existing window openings which were previously below ground
Beck Bank Farm. Thwaites
The Council did not wish to make any comments on this change.
54/19.2 To ratify the observations submitted by the Clerk under devolved
powers since the last meeting.
54/19.3 To note the decisions of the statutory planning authority with regards
to recent applications
55/19 FINANCIAL RECORDS
55/19.1 The following payments were approved:
Copeland BC Election costs £ 80.00
L Cooper Clerk’s Salary for additional hours worked £ 78.78
HMRC PAYE £ 19.80
55/19.2 To note the receipt of payments
55/19.3 To receive and note the bank reconciliation statements dated 31 May
A bank reconciliation had been produced by the Clerk and was checked and verified
and signed as correct by Cllr Kitchingman
55/19.4 To consider the Budget Comparison Report as at 30 June 2019 and
determine action need to address deviations from the budget.
No actions required
55/19.5 Land Licence Agreements
It was agreed that a policy/protocol be put in place for the management of Land
Licence Agreements, The Clerk to draft one out, circulate and present at the next
55/19.6 Confirmation of acceptance of Notice of Exemption
The Clerk reported that an Acceptance of Notice of Exemption has been received
and acknowledged by PKF LittleJohn, that the Parish Council was compliant with all
elements of audit.
56/19 PARISH MATTERS
56/19.1 Community Plan
Cllr Nugent reported that the child friendly places was progressing well and was
being led by the community who were investigating costs and suggested funding
Cllr Calsy had presented a Terms of Reference for the setting up of a subcommittee
for the management of the connecting communities element of the plan around cycle
and footpaths. It was agreed to revise the terms of reference and re–issue them.
Cllr Calsy reported that a bramble bash was being held on 11 July along footpaths
The Clerk reported that a resident of The Hill had been cutting the verges on the
main road and had uncovered a previously unused footpath. The Clerk to seek
permission to pass on their contact details to Cllrs Murray and Calsy for further
56/19.2 Traffic Management
A written report had been received from Cllr Savage that was to be another meeting
between the South Copeland Partnership and Cumbria County Council re Duddon
Bridge later in July.
56/19.3 Parish Projects
a) Bus Shelters
Cllr Gray had left a written report with the Clerk stating that ownership of the
land and the bus shelters was still being investigated.
b) Litter bins
The Clerk reported that she was still awaiting the outcome of the visit to the
c) Derelict Houses
Cllr Calsy reported that there was no further update
d) Mill Park
This was deferred to the next meeting
56/19.4 Policies and Procedures
The Clerk to send the review schedule to Cllrs Calsy and Gray.
56/19.5 Southern Boundary Partnership
Cllr Savage had presented a written report to the council in his absence.
The southern boundary proposal has been formally submitted to Natural England –
the community events have commenced with the first being held on 25th June at
Thwaites Village Hall. This links to an action within our recently launched Community
Over 60 residents attended the information event – the format worked well and the
feedback was particularly supportive
56/19.6 Review of Polling Districts
It was resolved that the polling districts remained as is.
57/19 Reports from outside Bodies
The clerk reported that the following correspondence had been received:
Creative Play – brochure – this was passed onto Cllr Nugent to give to the
child friendly spaces group for their information.
Cumberland Building Society re financial compensation scheme.
Cllr Wright asked that all councillors looked at the email that had been
circulated re the LDNP review of their local plan and submit comments to the
Clerk before the 8 July deadline. The Clerk was asked to re–circulate the
original email to all councillors.
59/19 COUNCILLOR MATTERS
Cllr Calsy stated that there was still concern from residents re the activities at
Gornall Ground Woods. The Clerk was instructed to contact the Enforcement
Officer for an update.
Cllr Wright gave his apologies for the September meeting.
60/19 DATE OF NEXT MEETING 2 September 2019 The Hill Village Hall, at 7.30pm.
There being no other business the Meeting closed at 8.45pm
Signed ................................. Date......................