MILLOM WITHOUT PARISH COUNCIL
DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD ON
MONDAY 1st APRIL 2019 IN THE HILL VILLAGE HALL,
COMMENCING AT 07.30PM
PRESENT: Cllr B Wright (Chair), Cllr L Butcher, Cllr P Murray, Cllr A Calsy, Cllr I
Lockwood Cllr J Gray, Cllr M Kitchingman, and Cllr A Nugent,
Borough Councillor G Scurrah
2 members of public were present
141/18 APOLOGIES: Cllr G Napoletani, Cllr W Huck, Cllr D Savage, Cty Cllr K Hitchen
142/18 In the absence of Cllr Savage (Chair), Cllr Wright, Vice Chair took the meeting.
143/18 Exclusion of Press and Public
There were no items that required the exclusion of press or public
144/18 DECLARATIONS OF INTEREST
144/18 Minutes of Meeting held on 4 March 2019.
The minutes of the meeting held on 4 March 2019 had been previously distributed.
The minutes were signed as a true record by the Vice Chair.
145/18 Police Liaison Report
No report had been received.
146/18 PROGRESS REPORTS
146/18.1 Fell View
An email had been received from the Planning Department on 13 March 2019 with
responses to some of the questions raised by the Parish Council in their response to
the planning application. This had been previously circulated to councillors prior to
the meeting. As some councillors had not seen the email, it was resolved to have a
meeting of the planning subcommittee on Friday 5 April at 2pm to discuss the
The Clerk was requested to re–send the 13 March email along with a copy of the
original response submitted by the Council to the planning application.
Cllr Gray presented an aerial view of the site that he had obtained from Google
146/18.2 Dunningwell Hall
The Clerk read out an email from the owner of Dunningwell Hall, reiterating that all
works being carried out, were to bring it up to a standard of a private house and that
there were no immediate plans for a change of use. There was a commitment by the
owner, that should further planning applications be sought that there would be
consultation with the Parish Council and local residents prior to submission.
It was resolved to accept the letter,
147/18 PUBLIC PARTICIPATION
A member of the public questioned what year the image was taken that was
presented at meeting (see 146/18.1). Cllr Gray responded that it was a 2019 Google
A member of the public asked if a risk assessment or method statement had been
received from the contractor for the works carried out at the Pinnel Hole. He also
pointed out that the deadwood on the oak tree that was identified as a high risk
hazard had still not been removed. The Clerk was asked to seek an update from the
148/18 COUNTY COUNCIL AND DISTRICT COUNCILLORS’ REPORTS
Cllr Scurrah reported that he had spoken to the planning dept re fell View and was
informed that they were still awaiting additional information. There is a Wellbeing
event planned in Millom on Sunday 7 April 2019.
Cllr Scurrah stated that this was his last meeting as he was standing down as a
councillor. The Chair thanked him for his support.
149/18 APPLICATIONS FOR DEVELOPMENT:
149 /18.1 To examine applications for development and submit observations to
the Planning Authority
4/19/2109 Covering of silage pit (concrete yard) and cattle handling system to
keep rainwater separate from slurry and muck
Lowscales Farm, Millom
The council resolved to support this application
149/18.2 To ratify the observations submitted by the Clerk under devolved
powers since the last meeting.
149/18.3 To note the decisions of the statutory planning authority with regards
to recent applications
150/18 FINANCIAL RECORDS
150/18.1 The following payments were approved:
Cumbria CC Payment for map of common land £ 5.25
150/18.2 To note the receipt of payments
150/18.3 To receive and note the bank reconciliation statements 28 February
The bank reconciliation statement presented by the Clerk was checked and signed
by Cllr Kitchingman
150/18.4 To consider the Budget Comparison Report as at 31 March 2019 and
determine action need to address deviations from the budget.
The Clerk reported that there had been a small underspend on the year’s budget and
that the overall balance/reserves would be approx. £700 over that recommended.
The accrual of reserves was to enable the funding of projects identified in the
150/18.5 Land Licence Agreements.
The Clerk was instructed to write to the new owner of Style side with regards to the
Land Licence Agreement which needs to be regularised promptly.
150/18.6 Risk Assessment
The Risk Assessment had been reviewed by the Clerk and previously circulated to
Councillors for comment. Cllr Gray suggested that some amendments be made.
The Chair agreed to review Cllr Gray’s notes on the changes.
It was proposed by Cllr Butcher and seconded by Cllr Calsy that the risk assessment
as presented by the Clerk be accepted. This was resolved by the council. The Chair
signed the risk assessment.
150/18.7 Annual Governance Statement
A copy of the Annual Governance Statement had been circulated to councillors prior
to the meeting for information. It was proposed by Cllr Gray and seconded by Cllr
Lockwood that the statement and duly signed by the chair as a true and accurate
record of the Council’s compliance.
151/18 PARISH MATTERS
151/18.1 Community Plan
Cllr Nugent reported that there had been a meeting with young mothers, who were to
research playgrounds in the surrounding areas and feedback to the Steering Group
with regards to child friendly spaces.
Footpaths – the main concern expressed was the safety of pedestrians travelling
between The Hill and The Green and alternatives were being investigated by the
There will be another meeting of the Steering Group at the end of April, where the
final Community Plan will be discussed, it is expected that the formal launch and
publication of the plan will be May/June 2019.
151/18.2 Traffic Management
Cllr Lockwood reported that a meeting had been held with CC Highways and the
results of the meeting will be circulated to councillors. There is meeting on 29 April at
Lily Hall, where speed problems will be discussed, Cllrs Lockwood and Savage to
It was noted that there had been a lot incidents involving vehicles on the School
Ellis/Dunningwell road during the recent road closure of the A5093. Residents are
known to have also logged complaints re this to CC Highways.
Cllr Lockwood has been requested by CC Highways to produce a map of Aggie’s
Lonnin. It is intended to put up signs to deter vehicles using it.
Cllr Butcher suggested that a sign should be erected at the entrance to The Hill to
prevent over large vehicles attempting to enter.
Concerns were expressed about the poor patching of the road at Duddon Bridge on
the approach to the traffic lights.
Cllr Butcher reported that Ghyll Scaur Quarry had approved the spending of £5k for
the purchase of 1 or 2 mobile speed indicators.
151/18.3. Parish Projects
a) Tree Maintenance
This had been addressed in Public Participation minute no 147/18
b) Bus Shelters
Cllr Gray reported that he had met with the Open Spaces Officer on 14
March and been referred to the Contracts Manager who could provide a
definitive answer on his return to work. Cllr Gray to update at the next
c) Litter bins in lay–byes
The Clerk reported that she had applied for a litter bin for the lay bye at
the bottom of Buckman Brow and was awaiting a response.
Cllr Butcher reported that the Quarry was going to look at the lay–bye
used by the quarry wagons when waiting to load to improve safety of all
d) Footpath Hill Brow
Cllr Gray stated that he had strimmed some of the vegetation back and
was going to source suitable warning signs.
e) Derelict Houses
Cllr Calsy reported that she had been in contact with the Empty Homes
Officer who has been in contact with the known owners of the derelict
houses and was awaiting responses. Where appropriate the Empty
Homes Officer will involve Environmental Health where it is known there
may be vermin infestation.
It has been confirmed that the Parish Council does not own the derelict
buildings on the edge of the Pinnel Hole.
f) Public Rights of Way – 2026 Challenge
It was recognised by the Council that two separate issues required
addressing under this heading:
i) Permitted rights around the Quarry
ii) Registration of footpaths that may/may not exist on the current
There was some local interest to take this project forward and to present
recommendations to the Parish Council.
g) To set the date of the Annual Parish Meeting
It was agreed that the Annual Parish Meeting would be held at 7pm on
Wednesday 29 May 2019 at Thwaites Village Hall.
151/18.4 Policies and Procedures and Consultations
a) LDNP – Local Plan Review
Receipt of the Local Plan review was noted.
b) Southern Boundary Next Steps
Community conversations will be held. A drop–in event is planned for 4 June
2019 at Thwaites Village Hall to be hosted jointly by Millom without and Whicham
Parish Councils. Plans will be available showing the proposed extension and
information on how it will impact.
The next meeting of the Southern Boundary Partnership is 7 May 2019
152/18 Reports from outside Bodies
3 Tier Meeting
Cllr Napoletani had attended and produced a synopsis of the meeting which is to be
Ghyll Scaur Quarry Meeting
Cllr Butcher reported that the rail facility was now back in agricultural use.
The following correspondence had been received:
The Clerk reported that notification had been received regarding the
changing of land at The Riddings which had been wrongly registered
as Common Land, (Cllr Gray declared an interest in this item and did
not take part in the discussions)
154/18 COUNCILLOR MATTERS
Cllr Gray asked if metal detectors could be used on Parish owned land this
was agreed provided that any finds be reported to the Council
Cllr Calsy reported that residents were concerned about building type activity
that was being undertaken in Gornal Ground Wood. It was agreed that the
Clerk write to the landowners as to their intentions and to Copeland Borough
Cllr Gray stated that he had received complaints about dog faeces especially
at the Green Road station end of Aggie’s Lonnin and asked if a dog poo bin
could be placed there.
155/18 DATE OF NEXT MEETING :
The ANNUAL GENERAL MEETING and next meeting to be held at Thwaites Village
Hall, The Green on Monday 13 May 2019 at 7.30pm
There being no other business the Meeting closed at 9.20pm
Signed ................................. Date......................